The information described
herein is subject to change without prior notification. [Last Revised on
June 1, 2021]
1. General guidelines
1.1 Types of
manuscript
IEICE Transactions on Electronics published two types of
articles:
Papers (Full Papers) are articles with full length
that report novel and overall achievements of research, developments, and
applications in the field of electronics.
Brief Papers are
short articles that report a specific aspect of theories, experiments, and
simulation works on electronics. The number of pages for the initial submission is limited by 4.
1.2 Recommendation for non-members to join the IEICE
If there are non-members among the authors, we recommend that the authors take this
opportunity to join the IEICE. For detailed information on the IEICE Membership Application,
refer to here.
If all authors are non-members, the article processing charge for non-members will be applied,
except for invited papers. We also note that OMDP (Overseas Membership Development Program in Section 5.2)
is not applied if all authors are non-members.
1.3 Originality of
manuscript
1.3.1 Copyright
compliance
(1) Obey the IEICE Provisions on Copyright.
(2) Do not submit content identical or extremely similar to material that has already appeared under the name of
another author(s). Do not reproduce copyrighted material without the permission of the copyright holder.
(3) Even if you are the author(s) of a manuscript, do not submit it if copyright problems exist, for example,
if the copyright is held by a body other than the IEICE and cannot be transferred to the IEICE.
(4) In cases deemed to comprise plagiarism, penalties identical to those assessed in the event of duplicate submission
shall be applied.
1.3.2 No duplicate submissions
If a submitted material satisfies the following conditions (1) or (2) and the materials in the corresponding condition share at least one author, IEICE will consider the material submission as "DUPLICATE SUBMISSION" even if it does not violate "1.3.1 Copyright Compliance".
In this case, IEICE applies the strict penalty to the author(s) of the submitted material. IEICE does not care about its written language, but cares about semantic-content similarity.
(1) A material submitted to IEICE is identical or extremely similar to a material that has already appeared or is under review in any journal or elsewhere.
(2) A material submitted to any journal or elsewhere is identical or extremely similar to a material that has already appeared or is under review in IEICE.
Here, "under review" means the state from its submission either to publication, to rejection or to withdrawal. Notwithstanding the above, a submission will not be treated as a duplicate submission if every such material in the above conditions is applicable to at least one of
the following conditions from (a) to (f).
a) a patent
publication gazette or the like b) a university undergraduate thesis,
masters' thesis, doctoral thesis, technical report, etc. c) the
abstracts, proceedings, etc. of a meeting, seminar, or international
conference of the IEICE or other academic organization d) a book, a corporate
technical journal or bulletin etc. e) a newspaper article or the
like f) a preprint server of a highly public nature, an author's own
home page or the like
Note that refereed materials among the above (a) to (f) should be cited in submitted material as the footnotes or references.
When an author reuses text, figures, tables, photographs, or
other graphics from his/her own previously published material, the author
shall: 1. clearly indicate all reused material and provide a full
reference to the original publication of the material and 2. if the
previously published material is used as a basis for a new submission,
clearly indicate how the new submission differs from the previously
published work(s).
*Regarding Submission to "Information Technology Letters": The
manuscript that had appeared in "Information Technology Letters" in or
before 2007 is not accepted as it is. "Information Technology Letters" is
published by the IEICE Information and Systems Society, IEICE Human
Communication Group and Information Processing Society of Japan.
1.4 Counter measures
against duplicate submission
If a manuscript is
suspected of duplicate submission to any journal, the IEICE Editorial
Committee has the right to investigate the situation by exchanging
information with the Editorial board of the concerned journal. When the
duplicate submission is confirmed by discreet inquiries, the IEICE
Editorial Committee will apply the following sanctions against all the
authors of the manuscript.
(1) Immediate rejection of the manuscript in
question, and also immediate rejection of all other manuscripts under
review that include at least one of the authors of the manuscript in
question. (2) Prohibition of any new submissions to all the IEICE
transactions and journal for a term of one year or less. (3)
Notification to the Editorial board of the concerned journal about the
duplicate submission. (4) Publication of a notice that announces the
cancelation of the paper, as well as the indication of the
cancelation on the web site of Transactions Online, in the case that the
manuscript has already been published in our transactions.
1.5 Protection of Personal
Information
Sufficient care
should be exercised when submitting a manuscript bearing personal data
such as photographs or names to the transactions. If necessary, written
permission should be obtained from the individual concerned.
1.6 Ethical considerations in research involving human subjects
The author(s) should obtain approval for research related to the life or
living organism of the participant from the ethics committee within the
author's institution or the equivalent organization. However, if the
author group belongs to multiple institutions, it is sufficient to
obtain approval from at least one institution.
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Each submitted manuscript is categorized as either a "PAPER" or a "BRIEF PAPER".
When submitting a manuscript to a Regular Section, the author(s) should register
their submission by using the "Manuscript Registration Form" provided on our web page.
Manuscript Registration Form
for Initial Submission
STEP 1: Register Basic Information, and STEP 2: Register Detailed Information
First, the author(s) must fully assent to IEICE's policy. Then, the following information must be provided.
1. Journal (IEICE Transactions on Electronics)/Section (Regular Section/Special Section)
2. Title of the manuscript
3. Personal information on each author: name, affiliation, membership status, and membership number
4. Detailed information on the author for correspondence: affiliation, department, tel/fax number, and e-mail address
5. Type of manuscript (Paper/Brief Paper).
6. Research field (Editorial Subject Index) chosen from the list in Appendix D.
7. Summary and keyword(s)
8. The Manuscript ID of the previously submitted manuscript if this is a re-submission.
STEP 3:Submit Manuscript
Upload a PDF file (limit: 10 MB) for review and editable electronic files (limit: 10 MB per file) for publishing in accordance with the instructions.
The article processing charges will be calculated depending on the format (LaTeX or Word) of the electronic source files.
Electronic source files using the IEICE LaTeX style file will result in the lower article processing charges for the author(s) than will using the Word format.
Since the author(s) cannot alter the files once a "Receipt of Manuscript" e-mail is sent, using the IEICE LaTeX style file at the time of submission is recommended
to those author(s) who would prefer lower article processing charges.
STEP 4:Copyright Transfer and Article Processing Charge Agreement
The author(s) must agree to the "Copyright Transfer and Article Processing Charge Agreement" by clicking the checkbox on the "Manuscript Registration Form."
After we receive your manuscript, a "Receipt of Manuscript" will be sent to you by e-mail in a week. Please use your Manuscript ID specified in
the "Receipt of Manuscript" if you want to know the review status of your manuscript or when asking questions.
IN CASE you have difficulty submitting your manuscript via our web site or you do not receive the "Receipt of Manuscript," please contact the IEICE Transactions Section.
The IEICE Transactions Section:
The Institute of Electronics, Information and Communication Engineers
Kikai-Shinko-Kaikan Bldg., 5-8, Shibakoen 3 chome, Minato-ku, Tokyo,
105-0011 JAPAN,
Tel:+81-3-3433-6692 Fax:+81-3-3433-6616
E-mail:Trans.on Electronics: trans-c@ieice.org
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3.1
Length of manuscript
The standard number of pages is as
follows.
PAPER: 8 pages BRIEF PAPER: 3 pages (maximum number
of pages for the initial submission is 4)
One page has approximately 900 words. The article processing charges are considerably higher
for extra pages as shown in Appendix B. Authors are not allowed to divide
a longer manuscript into several shorter manuscripts to reduce the article processing
charges.
3.2 Manuscript
style
A manuscript must contain the following elements
in the order as specified below. If there are no figures, photographs or
tables, (11) can be omitted.
1 . |
Title |
2 . |
Name and membership status (member/non-member) of
each author |
3 . |
Affiliation and correspondence address |
4 . |
Summary (about 300 words for PAPER, 50 words for
BRIEF PAPER) |
5 . |
Keywords (4-5 keywords) |
6 . |
Body of the manuscript |
7 . |
Acknowledgments, if any |
8 . |
Reference list |
9 . |
Appendix, if any |
10. |
Author photograph and biography of each author (not
necessary for BRIEF PAPER)
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11. |
All figures, photographs, or
tables |
3.3 Manuscript
format
Two formats are available for manuscript
submissions. Please prepare your manuscript using either (1) the IEICE LaTeX style
file, or (2) the MS Word
template file.
(1) Preparing your manuscript using the IEICE
LaTeX style file The LaTeX style file provided by the IEICE allows you
to produce a manuscript virtually identical to the final published
version. If you prepare your manuscript using the LaTeX style file, the
article processing charges are lower. Please refer to the description of the style file
for details. (2) Preparing your manuscript using the MS-Word template
file The MS-Word template file provided by the IEICE allows you to
produce a manuscript close to the final published version. Please note
however that the article processing charges are higher if you use the MS-Word template
file.
*Article processing charges for a standard-length (eight-page) Paper:
For manuscripts prepared using the provided IEICE LaTeX style file: 92,620 yen
For manuscripts prepared using the MS-Word template file: 139,480 yen
NOTE: As shown in the Tables for Article Processing Charges (Appendix B),
the article processing charges rise sharply for papers that exceed
the standard length.
3.4 When using an IEICE LaTeX style file
A PDF file of the manuscript should be submitted, created by converting
the manuscript as prepared using the IEICE LaTeX style file (ver. 1.5 for
PLaTeX2E recommended) to PDF format. This PDF file will be referred to in
preparation of the final published version. In case of a manuscript
submitted after a conditional acceptance, the revisions should not be
highlighted in the PDF file of the manuscript to be included in the
editable electronic files. Diagrams created in the LaTeX environment, as
well as figures produced electronically and then imported into the text in
EPS or other format, should be output as they are. In case of diagrams
that cannot be thus imported into the text, enter the number of the
diagram at the appropriate point in the text, along with the caption, and
leave enough space for the diagram; then, in the margin of the PDF file of
the manuscript, enter the number of the diagram to be inserted. When
submitting the electronic data of the manuscript and accompanying
diagrams, please keep the following in mind:
(a) Attach a LaTeX source
file that is basically the same as that used to produce the PDF file of
the manuscript in (1). There is no need for figures and such imported in
EPS format to be deleted from the source. Nonetheless, be sure to attach
the EPS file of the relevant figures in order to prevent errors during
compilation. (b) Save figures and photographs in EPS format. No EPS
file is required for figures created using LaTeX functions such as the
Picture environment, Pictex, and Epic. (c) Insert tables directly in
the source file of the text using the LaTeX table environment. Tables
created using other software can be imported into the text in EPS or other
format, in which case an EPS file of the relevant tables should be
attached. (d) The minimum width of line for figures and photographs in
the final published version is 0.1 mm; please keep the scale ratio in mind
when preparing your manuscript. If preparing figures or photographs in an
application that does not allow you to adjust line width numerically, do
not use the narrowest line width.
3.5 When using an MS-Word Template
file
A PDF file of the manuscript should be submitted,
created by converting the manuscript as prepared using the MS-Word
template file to PDF format. This PDF file will be referred to in
preparation of the final published version. In case of a manuscript
submitted after a conditional acceptance, the revisions should not be
highlighted in the PDF file of the manuscript to be included in the
editable electronic files. In case of diagrams that cannot be imported
into the text, enter the number of the diagram at the appropriate point in
the text and leave enough space for the diagram; then, in the margin of
the PDF file of the manuscript, enter the number of the diagram to be
inserted. Manuscripts prepared using the MS-Word template file are
converted to LaTeX format at the editing company. When preparing the data,
therefore, please keep the following in mind:
(a) Save the data with a
filename and extension. (b) Save figures in EPS format, except those
created in Word, Excel, or PowerPoint, which should be saved in their
respective special formats. (c) Save photographs in EPS format. In case
of photographs saved in PICT format, a resolution of around 300 dpi is
recommended. (d) For tables, save just the contents of each table in
text file format, deleting information on layout such as lines and
borders. Lay out the contents as in the original table. (e) Save all
data for figures, photographs, and tables together in a single folder
separate from the file containing the main text. Also, in an appropriately
named text file, save the name (version) of the software used to create
the figures and photographs, along with the names of the fonts
used. (f) During preparation of your manuscript, remember that the
minimum width of line that can be used for figures and photographs in the
final published version is 0.1 mm. If using an application that does not
allow you to adjust line width numerically, do not use the narrowest line
width.
3.6 Style for figures, photographs
and tables
1. All figures, photographs, and tables must
be original works of the author(s). 2. All figures, photographs
and tables must have captions. 3. Figures and tables must be
neat. 4. Color figures, color photographs, and color tables can be included in the manuscript.
5. Electronically produced photos should be saved on appropriate media for
the relevant computer environment. Please note that extremely thin lines
and half-tone dot meshing will not appear in the final
publication. 6. Figures, photographs, and tables should have a
width of 8cm if they are to occupy one column and a width of 16cm if they
are to occupy 2 columns. 7.
Printed characters in figures and tables must appear in the final
publication at 7-point size(minimum).
3.7
References
3.7.1 Style for
references
An adequate number of references must be cited
to acknowledge previous and related works by others. IEICE Transactions on Electronics
requires authors to cite 30 or more references for full paper and 15 or more for brief paper. Note that submitted papers with fewer
references will be rejected. References should appear in the format given
below. In the case that cited references are written by coauthors, family
names and given name initials for each must be given. Titles of journal
papers must be all lowercase except for the first letters of the first
word. Exceptions are also made for abbreviations and proprietary names. The
journal names should be abbreviated as shown in Appendix C: Abbreviated
Journal Names. Items referenced should be limited to material that is
easily accessible by the public at the date of publication. Since web
pages are subject to revision and deletion, citations of URLs should be
avoided in so far as possible, except in the case of standard-setting
organizations and other bodies that publish documentation on their web
page.
Journal papers [1] H. Rice, A. C. Wine, and B. D. Grain, "Diffusion of impurities during epitaxy," IEICE Trans. Fundamentals, vol.E103-D, no.3, pp.284-290, 2020.
Books or edited collections [2] M. G. F. Fuortes, ed., Handbook of
Sensory Physiology, Springer-Verlag, Berlin, 1972.
One section of a book [3] H. K. Hartline, A. B. Smith, and F.
Ratlliff, "Inhibitory interaction in the retina," in Handbook of Sensory
Physiology, ed. M. G. F. Fuortes, pp.381-390, Springer-Verlag, Berlin,
1972.
Conferences [4] Y. Yamamoto, S. Machida, and K. Igeta, "Micro-cavity
semiconductors with enhanced spontaneous emission," Proc. 16th European
Conf. on Opt. Commun., Amsterdam, The Netherlands, no.MoF4.6, pp.3-13,
Sept. 1990.
3.7.2
Articles with DOI
If an article has a digital object identifier (DOI), it is recommended to include the DOI in its citation.
Example
[6] I. Yamagami and J. Yamashita, "Pattern Recognition with Gaussian Mixture Models," IEICE Trans. Inf. & Syst., vol. E62-D, no. 1, pp. 20-27, Jan. 2014. DOI:10.1587/transinf.2014EDP0001
3.7.3
Citation of references
References should be cited by number in brackets, e.g. [12]. Superscript format
should not be used.
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5.1 Article processing charges
Upon accepted for publication, all authors, including authors of invited papers,
are required to pay for the article processing charges to partially cover the cost of publication.
Peer review of your manuscript is provided as a service.
Authors should notice that the manuscript is held for publication
including "Advance Publication" until the payment is completed.
If the payment cannot be confirmed within one year, the manuscript will be handled
as rejection and the IEICE Transactions will not receive any manuscript written
by one of the authors for one year or less as the penalty.
For Special Section, the period of the payment will be shortened.
For sustainable open access publishing of the IEICE Transactions on Electronics
on J-STAGE, the article processing charge for each page of papers published
from the August 2023 issue will be about 2,000 yen higher than those of
IEICE Transactions on Communications.
The article processing charges will be calculated from the format (LaTeX or Word) of the electronic source files.
The electronic source files using IEICE LaTeX style file cost author the lower article processing charges
than using Word format. Since author can not replace the files after a "Receipt of Manuscript"
e-mail is sent to author, using IEICE LaTeX style file in time of submission is recommended to
the author who prefers the lower page charges.
Please note that if all authors are non-members, the article processing charge for non-members will apply.
Article processing charges for a standard-length (eight-page) Paper
For manuscripts prepared using the provided IEICE LaTeX style file: 110,220 yen
For manuscripts prepared using the MS-Word template file: 157,080 yen
NOTE: As shown in the Tables for Article Processing Charges (Appendix B), the article processing charges rise sharply for papers that exceed the standard length.
Detailed information on article processing charges is given in Appendix
B.
5.2
Overseas Membership Development Program (OMDP) As part of
our effort to support IEICE Overseas Members residing in Asia (except
Republic of Korea, Taiwan, China and
Singapore), Africa, Central America & South America, the
Overseas Membership Development Program (OMDP) provides a discount on article processing
charges. For details on eligibility
for each Membership grade, please refer to
Provisions of Overseas Membership Development Program (OMDP). If the first author of a
manuscript meets the requirements of the OMDP, the article processing charges will be
reduced by 60% at the authors request. Furthermore, in case that the first
author is an Overseas Student Member, the page charges will be reduced by
80%.Any authors who wish to apply for the discount should submit a written request to the
OMDP.The discount will only be considered for manuscripts of which an
electronic version of the manuscript is submitted in the format specified
by the IEICE LaTex style file provided by the IEICE. Failure to follow any
of the above procedures will disqualify the applicant from receiving the
discount, and full payment of the article processing charges will be requested.
NOTE: Because of the recent rapid economic
development of China and Singapore, applications from members of these
countries for the IEICE Overseas Membership Development Program(OMDP) are
no longer accepted from April 2011. (The discount on article processing charges by OMDP
is not provided to author(s) whose manuscript is submitted after April 1,
2011 (JST).) We also note that OMDP is not applied if all authors are non-members.
5.3 Open Access Option
Papers published in January 2019 issue and following issues will be
offered a trial basis option which can make the papers open access, if
authors pay an additional charge on top of the usual article processing charge.
The additional charge to make the paper open access is JPY5,093/page.
Example:
When making an 8-page paper of MS word template file open access:
Usual article processing charge (JPY 139,480) + additional charge (JPY 5,093) * 8
pages = Total JPY 180,224
When making an 8-page paper of LaTeX style file open access:
Usual article processing charge (JPY 92,620) + additional charge (JPY 5,093) * 8
pages = Total JPY 133,364
Please note that, since this service is provided on a trial basis, the
open access period will be limited to 3 years from the date that the
paper (not the early published edition but the final edition) is
published and the service may be reviewed for the following period.
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7.1 Review
criteria There are three basic criteria upon which a review
is based.
1. Originality: Has/Have the author(s) contributed original work
that has added new information or knowledge to previous work?
2. Practicality: Are the results useful from an academic or
industrial viewpoint? 3. Reliability: Are the results reliable
from the readers' point of view?
7.2
Decision to accept for publication Based on the judgments of
the reviewers, the Editorial Committee will make one of the following
decisions regarding PAPERS and BRIEF PAPERS.
1. Acceptance: The decision is made if the manuscript meets
the overall criteria described in Section
7.1,and is judged to be of interest to the readers of the IEICE
Transactions.
2. Conditional acceptance: The decision is made if the
manuscript in its present form does not meet the overall criteria
described in Section 7.1,
but is judged to be capable of meeting them with revision. The conditional
acceptance is made only once, and a revised manuscript (described in
below) that fails to satisfy the conditions will be rejected.
* Revised manuscript submission A revised manuscript should be
resubmitted within 60 days of the date of acknowledgement of Conditional
Acceptance. If the 60 days limit is exceeded, and there are no extenuating
circumstances, then the manuscript will be considered as a new submission.
The time limit may be shortened for Special Sections (Special Issues). The
author(s) must attach an accompanying letter to the Associate Editor
indicating how they have revised the manuscript in accordance with the
Reviewer's and Associate Editor's comments.
NOTE : In revising the
manuscript, be aware of the following. * When the Authors make any
additions or corrections, the section(s) should be marked so that the
Reviewer can clearly identify the changes made. * No change in the list
of authors is as a rule permitted. Nonetheless, if in the process of
revising a manuscript the need arises to expand or reduce the list of
authors or modify the order of their names, a request can be submitted by
attaching a written explanation at the time of the revision. When
requesting to modify the list of authors, be sure to state that fact in
the "Reply Letter". Also, prepare a new Copyright Transfer and Article Processing Charge
Agreement and submit it to the IEICE Transactions Section by a scanned PDF
file, fax or post. Your request will be accepted if the Editorial
Committee deems the reasons cited in the written explanation valid. No
change in authorship is permitted once a manuscript has been finally
accepted.
3. Rejection: The decision is made if the manuscript does not
meet the overall criteria described in Section 7.1
and requires major revisions with excessive editing, or if the subject
matter is not suitable for the scope of the IEICE Transactions.
7.3
Resubmission For manuscripts receiving rejection notices or
of manuscripts receiving conditional acceptance notices but withdrawn at
authors' discretion, the revised version of the manuscript may be
resubmitted. Authors are required to take the same steps as the
initial submission when submitting a revised version of the manuscript.
Upon resubmission, the authors are encouraged to provide the previous
paper ID number and the "Reply Letter" to expedite the review process.
7.4
Request for Reconsideration Authors who have received
rejection notices may request reconsideration on the part of the Editorial
Committee. This shall be done by clearly stating the specific reasons for
the request by writing on a separate sheet under the title "Formal
Complaint."
(a) Written request shall be accepted for reconsideration. The deadline
for submission is within 60 days of the date of the rejection notice. When
requesting reconsideration, no amendments or additions to that manuscript
shall be accepted. (b) The Editorial Committee shall carefully study
the claims and if they should be recognized as being appropriate, the
rejected manuscript shall be reconsidered. (c) The procedures for the
reconsideration of the manuscript shall be in accordance with the normal
review procedures. (d) Requests for reconsideration shall be limited to
one request per manuscript.
7.5 Withdraw Submission Authors should not withdraw their
submitted papers because the withdrawal wastes voluntary works devoted by
an associate editor and reviewers. But, we accept the withdrawal of a
submitted paper if authors have unavoidable reasons. Authors must follow
the procedures shown below when they withdraw their submitted papers.
1. Authors must send a withdraw request letter by e-mail with its
scanned PDF file or by FAX to the IEICE Transactions Section before the
notification of acceptance for publication.The withdraw request letter
must include the following information.
(a) Paper number (b) Paper title (c) Authors names (d) Reason
why the paper must be withdrawn (e) Date and signatures of all the
authors (or signature of the contact author)
If only the contact author signs the letter, he/she must obtain the
agreement of the withdrawal from all the other authors and the letter must
include the description that all the other authors agreed the withdrawal.
2. After the paper is accepted for publication, the withdrawal is not
permitted in principle. The authors must always pay the article processing charge even
if the withdrawal is permitted.
3. The Editor-in-Chief of the Transactions decides whether the
withdrawal is allowable or not. The IEICE Transactions Section will send the
authors the decision of the Editor-in-Chief. If the authors don't receive
any reply from the IEICE Transactions Section, they must send an inquiry
about the withdrawal to the office.
4. The date of the withdrawal is given in the permission.
5. Any request of withdrawal that does not follow the above procedure
is treated as invalid. If illegal submission, e.g., plagiarized or
duplicate submission, is found for a paper, the withdrawal of the paper
will never be permitted and the authors will be punished based on the
rule.
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