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The information described herein is subject to change
without prior notification. [Last Revised on July, 23 2024] 1. General Guidelines
The IEICE Transactions on Fundamentals of Electronics, Communications and Computer Sciences
(hereafter abbreviated to IEICE Transactions on Fundamentals) covers the topics shown in
"Appendix D. Editorial Subject Indexes of The Four IEICE Transactions".
IEICE Transactions on Fundamentals is of three types: paper, letter, and survey paper. Paper and letter types are based on submissions. PAPER: Includes reports on research, developments, and examinations in the specific fields shown in the category list, as detailed below, the contents of which may advance the development of science and industry:
1.2 Recommendation for non-members to join the IEICE 1.3.1 Copyright compliance *Regarding Submission to "Information Technology Letters": Any manuscript that had appeared in "Information Technology Letters" in or before 2007 will not be accepted as it is. "Information Technology Letters" is published by the IEICE Information and Systems Society, IEICE Human Communication Group and Information Processing Society of Japan.
1.4 Countermeasures against duplicate submission
1.5 Protection of Personal Information
1.6 Manuscript related to military technologies
1.7 Ethical considerations in research involving human participants
1.8 Open Access Publishing
1.9 Authorship
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2. Process for Initial Submission of a Manuscript |
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Each submitted manuscript is categorized as either a "PAPER" or a "LETTER". When submitting a manuscript to a Regular Section, the author(s) must register their submission using the "Manuscript Registration Form" provided on our web page. Manuscript Registration Form for Initial Submission STEP 1: Register Basic Information, and STEP 2: Register Detailed Information First, the author(s) must fully assent to IEICE's policy. Then, the following information must be provided. 1. Target journal (IEICE Transactions on Fundamentals of Electronics, Communications and Computer Sciences)/Section (Regular Section/Special Section) 2. Title of the manuscript 3. Personal information on each author: name, affiliation, membership status, and membership number 4. Detailed information on corresponding author: affiliation, department, tel./fax number, and e-mail address 5. Type of manuscript (Paper/Letter). 6. Research field (Editorial Subject Index) chosen from the list in Appendix D. 7. Summary and keyword(s) 8. The Manuscript ID of the previously submitted manuscript if a re-submission. 9. Possible reviewers (if any)
The Institute of Electronics, Information and Communication Engineers Kikai-Shinko-Kaikan Bldg., 5-8 Shibakoen 3 chome, Minato-ku, Tokyo 105-0011, JAPAN Tel: +81-3-3433-6692 Fax: +81-3-3433-6616 E-mail: Trans. on Fundamentals: trans-a@ieice.org |
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3. Manuscript Style Specifications |
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3.1 Length of manuscript The standard number of pages is 8 for a PAPER and 2 for a LETTER. For the initial submission of a LETTER, the number of pages excluding References, is at most, 4. One page has approximately 900 words. The article processing charge is considerably higher for extra pages, as shown in Appendix B. Authors may not divide a longer manuscript into several shorter manuscripts to reduce the article processing charge. NOTE: The article processing charge will be calculated on the basis of the number of published pages including References. 3.2 Manuscript style A manuscript must contain the following elements in the order specified below. If there are no figures, photographs or tables, (11) and (12) do not apply.
3.3 Manuscript format Two formats are available for manuscript submissions. Please prepare your manuscript using either (1) the IEICE LaTeX style file, or (2) the MS Word template file. NOTE: The format may not be modified (line spacing, font size, etc.). (1) Preparing your manuscript using the IEICE LaTeX style file The LaTeX style file provided by the IEICE allows you to produce a manuscript virtually identical to the final published version. If you prepare your manuscript using the LaTeX style file, the article processing charge will be lower. Please refer to the description of the style file for details. (2) Preparing your manuscript using the MS-Word template file The MS-Word template file provided by the IEICE allows you to produce a manuscript close to the final published version. Please note, however, that the article processing charge will be higher if you use the MS-Word template file. Article processing charge for a standard-length (eight-page) Paper For manuscripts prepared using the provided IEICE LaTeX style file: 101,220 yen For manuscripts prepared using the MS-Word template file: 157,080 yen NOTE: As shown in the Tables of Article Processing Charge (Appendix B), the article processing charge increase sharply for papers that exceed the standard length. Also note that if all authors are non-members, the article processing charge for non-members will be applied. 3.4 When using IEICE LaTeX style file
Submit a portable document format (PDF) file of the manuscript created by converting the manuscript prepared using the IEICE LaTeX
style (ver. 1.5 for PLaTeX2E recommended) to PDF. This PDF file will be referred to in the preparation of the final published version.
In the case of a manuscript submitted after a conditional acceptance, the revised parts must not be highlighted in the PDF file of the manuscript to
be included in the editable electronic files.
Diagrams created in the LaTeX environment, as well as figures produced electronically and then
imported into the text in EPS or other format, must be output as they are.
In the case of diagrams that cannot be thus imported into the text,
enter the diagram number at the appropriate point in the text, along with the caption,
leaving enough space for the diagram.
Then, in the margin of the PDF file of the manuscript, enter the number of the diagram to be inserted.
When submitting the electronic data of the manuscript
and accompanying diagrams, please keep the following in mind. Journal papers Books or edited collections One section of a book Conferences Web pages
Example
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4. Galley Proofs |
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About 10 weeks prior to publication, authors will be asked only once to proofread the galley proofs. In revising the manuscript, only misprints may be changed. Be aware that we do not accept any change in the authors' names, including the order of the listed authors. In the unlikely event that there is an error in the submitted electronic file (e.g., the mismatch between the submitted manuscript PDF and the original LaTeX/Word file) and the editorial work must be redone after acceptance, the author will be charged additional processing charges equivalent to the cost of such work, so please manage the manuscript file version appropriately. |
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5. Article Processing Charges |
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5.1 Article processing charges Upon acceptance for publication, all authors, including authors of invited papers, are required to pay the article processing charge to partially cover the cost of publication. Peer review of your manuscript is provided as a service. Authors should note that the manuscript will be withheld from publication, including gAdvance Publicationh, until the payment is completed. If the payment cannot be confirmed within one year, the manuscript will be rejected and the IEICE Transactions will not accept any manuscript written by any the authors for one year or less as a penalty. For the Special Section, the period of payment will be shortened.For sustainable open access publishing of the IEICE Transactions on Fundamentals on J-STAGE, the article processing charge for each page of papers published from the October 2022 issue will be about 2,000 yen higher than those of IEICE Transactions on Communications and Electronics. The article processing charge will be calculated on the basis of the format (LaTeX or Word) of the electronic source files. The use of the IEICE LaTeX style file incurs a lower article processing charge than the use of the Word format. Because files can-not be exchanged after a "Receipt of Manuscript" e-mail is sent to the author, using the IEICE LaTeX style file at the time of submission is recommended to authors who desire a lower article processing charge. Article processing charge for a standard-length (eight-page) Paper For manuscripts prepared using the provided IEICE LaTeX style file: 110,220 yen For manuscripts prepared using the MS-Word template file: 157,080 yen NOTE: As shown in the Tables for Article Processing Charge (Appendix B), the article processing charge increase sharply for papers that exceed the standard length. Detailed information on article processing charge is given in Appendix B. Please note that if all authors are non-members, the article processing charge for non-members will apply. 5.2 Overseas Membership Development Program (OMDP) As part of our effort to support IEICE Overseas Members residing in Asia (except the Republic of Korea, Taiwan, China, and Singapore), Africa, Central America, and South America, the Overseas Membership Development Program (OMDP) provides a discount on article processing charge. For details on eligibility for each membership grade, please refer to Provisions of Overseas Membership Development ProgramiOMDP).If the first author of a manuscript meets the requirements of the OMDP, the article processing charge will be reduced by 60% at the authors request. Furthermore, if the first author is an Overseas Student Member, the article processing charge will be reduced by 80%. Any authors who wish to apply for the discount must submit a written request to the OMDP. The discount will only be considered for manuscripts of which the electronic version is submitted in the format specified by the IEICE LaTeX style file provided by the IEICE. Failure to follow any of the above procedures will disqualify the applicant from receiving the discount, and full payment of the article processing charges will be requested.
NOTE: The OMDP is not applied if all authors are non-members.
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6. Copyright |
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The copyrights of all articles in the Transactions published by the IEICE are automatically transferred to the IEICE. However, the original authors retain the right to copy, translate or modify their own manuscripts. In cases when a manuscript is translated into another language or when any portion of the manuscript is to be submitted to another publication, authors must register the action with the IEICE, and the original manuscript must be clearly cited in the publications. (1) When transfer of the copyright of the manuscript to the IEICE is difficult
for any of the following exceptional reasons, a report must be submitted at
the time of initial submission to the IEICE Transactions Section for further discussion. (b) Contents of an article jointly belong both to the author and to an organization to which the author belongs, and the organization will not permit copyright transfer of the manuscript. Manuscripts must be prepared with the understanding of the above rules. (2) When citations from other publications are made, the following must be noted. (b) When figures, tables, and photographs in other books and journals are cited, obtain permission from the authors and publishers holding their copyrights prior to their use. |
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7. Review Process |
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There are three basic criteria upon which a review is based. 1. Originality: Has/Have the author(s) contributed original work that
has added new information or knowledge to previous work? 7.2 Decision to accept for publication Taking the judgments of the reviewers into consideration, the Editorial Committee will make one of the following decisions regarding PAPERS and LETTERS. 1. Acceptance: 2. Conditional acceptance: * Revised manuscript submission 3. Rejection: 7.3 Confidentiality of Notification of Review Evaluation No part or the whole of the Notification of Review Evaluation shall be disclosed in a place that is accessible to third parties.For manuscripts receiving rejection notices or conditional acceptance notices but are withdrawn at the authors' discretion, a revised version of the manuscript may be resubmitted. Authors are required to take the same steps as the initial submission when submitting a revised version of such a manuscript. Upon resubmission, the authors are encouraged to provide the previous paper ID number and a "Reply Letter" to expedite the review process. 7.5 Request for Reconsideration Authors who have received a rejection notice may request reconsideration on the part of the Editorial Committee, by clearly stating the specific reasons for the request in writing on a separate sheet under the title "Formal Complaint." (a) Written requests shall be accepted for reconsideration. The deadline for
submission is within 60 days of the date of the rejection notice. When requesting
reconsideration, no amendments or additions to that manuscript shall be accepted. 1. Authors must send a withdrawal request letter by e-mail as an attached scanned PDF file or by FAX
to the IEICE Transactions Section before the notification of acceptance for publication.
The withdrawal request letter must include the following information. (a) Paper number If only the contact author signs the letter, he/she must obtain the agreement of withdrawal from all the other authors and the letter must include the statement that all the other authors agree to the withdrawal. 2. After the paper is accepted for publication, withdrawal is not permitted, in principle. The authors must pay the article processing charge even when withdrawal is permitted. 3. The Editor-in-Chief of the Transactions decides whether withdrawal is allowable or not.
The IEICE Transactions Section will send the authors notice of the decision of the Editor-in-Chief.
If the authors do not receive any reply from the IEICE Transactions Section, they must send an inquiry
about the withdrawal to the office. 4. The date of the withdrawal will be given in the notice of permission to withdraw. 5. Any request of withdrawal that does not follow the above procedure is treated as invalid. |
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8. Advance publication |
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Accepted papers will be published online on the web site of Transactions Online immediately after the payment is completed. Please note that advance publication articles have not been proofread. These articles will be replaced by the finalized versions after proofreading. The date of advance publication is the date of publication of the article. To cite an advance publication article, the DOI of the article should be used, which is a unique identifier for each article and it does not change after official publication. Although the volume, number, and pages are assigned to the article after official publication, it is recommended that the DOI also be indicated.
Style for listing cited advance publication articles:
Style for listing cited articles after official publication: | ||||||||||||||||||||||||
9. Multilingual translation and limited-time open access trial |
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Papers published after April 2024 will be machine translated into multiple languages when they are published in IEICE Transaction Online. However, advanced publication papers will not be translated into multiple languages. In addition, these papers will be available on open access for a certain period of time. Authors may be asked to confirm or correct the translation results into their native language after publication. Click here for more information about the multilingual translation and limited-time open access trial. |