Registration

Guidance of Online Application

• 1. Click the button below. The application form will be displayed.
• 2. Click "Registration for new users" and "Agree" to fill a registration form.
• 3. Click the "Confirm your input" button at the bottom of the page.
• 4. After checking the information displayed, click the "Submit" button to complete your registration.
• 5. An automatic e-mail confirmation with the receipt number will be sent to the registered e-mail address once you successfully submit your registration.
  *If you do not receive an e-mail, please contact the Travel Desk.

Important Dates

• July 1, 2016: Registration web page will open
• August 31, 2016: Deadline of early registration
• August 31, 2016: Deadline for payment of early registration
• September 30, 2016: Deadline of on-line registration* and Accommodation reservation
• September 30, 2016: Deadline of payment for on-line registration and accommodation fee

* From the deadline of on-line registration, only on-site registration is available. Please register on site at the conference venue.

* Please note that each presenting author is requested to register in advance by August 31 for inclusion of the paper into ISAP2016 Proceedings.

Registration Fee (JPY)

	Early Bird (by August 31, 2016)	Late / On Site (from September 1, 2016)	Includes
Regular	70,000 JPY	80,000 JPY	・Welcome Reception ・Banquet ・Lunch ・1 Workshop ・1 Proceeding ・Session ・Exhibition
Student / Retire	35,000 JPY	40,000 JPY
Accompanying person	7,000 JPY		・Welcome Reception ・Banquet ・Lunch ・Exhibition

*”Accompanying person” is not permitted to attend the sessions.

* With each Regular registration, two papers can be submitted. To register more than two papers, an applicant should make one Regular registration per two additional papers (e.g.: To register three to four papers, please make two Regular registrations. Likewise, for five to six papers, applicant should make three Regular registrations). One Student/Retire registration will cover only one paper submission.

* To register as a Student, an applicant needs to upload a PDF file of valid student ID card. An applicant whose status was a Student at the time of paper registration (will be subject to Best Paper Award), but is no longer a Student at the time of registration should upload a PDF file of student ID card and register as a Regular applicant.

Social Program

Code	Date	Duration	Course	Fee
E1	October 24 (Mon)	Half day	Shuri Castle Tour	JPY3,000-
E2	October 26 (Wed)	Half day	Okinawa Culture Tour	JPY4,000-
E3	October 28 (Fri)	Half day	Technical Tour	JPY3,000-
E4	October 26 (Wed)	about 30 min.	Okinawa Culture Experience*	JPY2,000-
	October 27 (Thu)
E5	October 29 (Sat)	Full day	Excursion	JPY5,000-

*Tour information is subject to change.

Workshop

• October 24(Mon), 2016 14:00 - 17:00

* You can participate in only one of Workshops.

Code	Title	Lecturer
WS1	Design of Antennas with Crossed Dipoles	Prof. Ikmo Park （Ajou University）
WS2	Reflectarray Antennas: Theory, Designs, and Applications	Prof. Fan Yang (Tsinghua University)
WS3	Fundamentals of Practical Antenna Measurement to Get More Accurate Data for Input Impedance and Pattern	Prof. Nozomu Ishii （Niigata University）
WS4	A New Look at Transformation Optics (TO) Approach for Designing Electromagnetic Devices such as Flat Lenses, and Cloaks	Prof. Raj Mittra (Pennsylvania State University and University of Central Florida）
WS5	Ultra Wideband Phased Arrays and Transceivers	Prof. John L. Volakis (The Ohio State University)
WS6	Multi-Probe Antenna Measurement Systems with Applications to Telecom, Space and Defense.	Mr. Lars Jacob Foged (Microwave Vision Group)

Hotel Accommodation

• Reservation period: October 23 (Sun). 2016 - October 30. 2016
• Rooms of the following hotels have been reserved at special rates for the period of the conference.
  No reservations will be confirmed until the payment process of accommodation fee is completed.
  Hotel reservations are processed on a first-come-first-served basis.
• Shuttle Bus will depart from Omoromachi Yui Rail (monorail) station．

* Area: Ginowan= Close to the conference venue Naha=City area, Closer to the airport
* Room Type: S=Single TW=Twin DB=Double SD=Semi Double DTW=Deluxe Twin ES=Executive Suite
* Following rates are per person per night, including Breakfast, Service charge and Consumption tax.
* Following rates and information are subject to change without notice.

Name of Hotel	Area	The nearest station (monorail)	Available Room Type	Rate per person (JPY)
1. LAGUNA GARDEN HOTEL	Ginowan	N/A	SD, TW, DB	11,000～23,000
2. MOON OCEAN GINOWAN HOTEL & RESIDENCE	Ginowan	N/A	DTW, TW, ES	10,000～22,000
3. CULTURE RESORT FESTONE	Ginowan	N/A	TW	8,000～11,000
4. HOTEL ROUTE-INN NAHA TOMARIKO	Naha	Miebashi	S	7,100
5. DAIWA ROYNET HOTEL NAHA OMOROMACHI	Naha	Makishi	S, TW	8,000～12,000
6. HOTEL HOKKE CLUB NAHA－SHINTOSHIN	Naha	Omoromachi	S, TW	7,200～9,100
7. STATION HOTEL MAKISHI	Naha	Makishi	S	7,400～8,000
8. HOTEL PALM ROYAL NAHA	Naha	Makishi	S	9,000～9,500
9. OKINAWA KARIYUSHI URBAN RESORT NAHA	Naha	Miebashi	TW	12,500
10. RYUKYU SUN ROYAL HOTEL	Naha	Asahibashi	S, TW	6,800～9,000
11. HOTEL RESONEX NAHA	Naha	Miebashi	S	9,500
12. LIBRE GARDEN HOTEL	Naha	Omoromachi	S	7,800
13. NAHA GRAND HOTEL	Naha	Kencho-mae	S	6,500
14. COMFORT HOTEL NAHA KENCHO-MAE	Naha	Kencho-mae	SD	8,000
15. HOTEL SUNPALACE KYU/YOU/KAN	Naha	Kencho-mae	S	7,900

VISA

Participants requiring a visa should apply to the local embassy or consulate of Japan on their own responsibility as possible. Remember that, in some countries, it can take more than three months to get the visa.

*Visa Application
Generally, when applying for a visa, each applicant is requested to submit some documents. Each country has a different policy for visa application; therefore, the applicant should ask the Japanese Embassy in his or her home country if a visa is required and which documents are needed. The applicant should then inform the registration secretariat (E-mail: isap2016@ntaoka.co.jp FAX: +81-98-869-4705) of the documents that are needed to apply for a visa. Please note that the applicant is required to make registration for ISAP2016. After confirming the applicant’s information, the secretariat will send a Reply Form for Visa Application to him or her directly.
It will take more than three months for the visa application procedure depending on the country.

Payment

• Only credit card is available for your payment.
• Please complete the payment process for registration, accommodation, additional ticket and Tours on the on-line registration site.
• For more information on the payment process, please refer to the “Guidance of On-line Registration” at the bottom of this page.

  Payment Deadline:	Early >> August 31 (Wed), 2016,23:59 JST Late >> September 30 (Fri), 2016,23:59 JST
  Credit Card：	VISA, Master Card, DINERS, American Express and JCB are available.

  * Charges will be shown on your statement as "NTA Div."

• Registration is complete only with full payment. When full payment has been completed, an acknowledge receipt of on-line payment will be sent to you by e-mail.
• After receiving the e-mail, please go to “Confirm/Change” on the registration site to print the confirmation page and bring it to the conference.
• We will give you payment receipt for your registration at the conference venue.

*Please ask for the payment receipt for your accommodation at the conference venue if you need.

Cancellation

1. Registration

NO REFUND WILL BE MADE FOR REGISTRATION FEE

2. Accommodation

8 days or more prior to the date of arrival	No charge
7 to 4 days prior	10% of accommodation fee
3 to 2 days prior	20% of accommodation fee
1 day prior	50% of accommodation fee
Fewer than 1 day prior, or no notice given	100% of one night accommodation fee

• Failure to check in on the arrival date without prior notice may result in automatic cancellation of the entire reservation.
• Your payment for your accommodation will be refunded after applicable cancellation fee is deducted.
• Refunds for your accommodation fee will be made after the conference period.
• To cancel your reservation:
  1 Login to the system.
  2 Click “Cancel /Confirm” then a table showing you reservation information will appear.
  3 Find “Cancel” at the right end line of each reservation item.
  4 Click “Cancel” for the reservation you wish to cancel.

Guidance of Online Registration

* To be updated.

ISAP2016 Registration Desk

Nippon Travel Agency Okinawa Co.,LTD.
Kokuba Bldg 2F, 3-21-1 Kumoji, Naha Okinawa, Japan 900-0015
TEL: +81-98-860-9944 FAX: +81-98-869-4705 E-mail: isap2016@ntaoka.co.jp