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*Message from ISS President
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Yoichi Sato
2020 President of the Information and Systems Society, Institute of Electronics, Information and Communication Engineers
Professor, Institute of Industrial Science, the University of Tokyo

The Information and Systems Society (ISS) works in a wide range of fields: from basics to applications of information processing technology and system technology for integrating computation, communication, and human beings. Comprising some 9,200 members, it is the largest society in the Institute of Electronics, Information and Communication Engineers (IEICE).

Its role is to provide members with opportunities for research presentations and exchanges, and to contribute to the sustainable development of information technology, which is now a critical social infrastructure, and to solving problems that confront the information society. In the face of dramatic changes in the social environment surrounding the information technology field, the Society aims to continue to be a central player in information technology in Japan. To this end, it will emphasize the following in its fiscal year 2020 activities.

●IEICE Transactions
The academic and practical value of research is realized only when its results are made known to a large number of people. Although international conferences tend to be more emphasized than journals in the field of information technology, IEICE Transactions continues to be an important archive of research results. In January 2017, ahead of other IEICE Societies, the ISS began to release all papers in IEICE Transactions on Information and Systems, including papers published in the past, free of charge. The aim is to attract many high-quality papers and have them read by many people from a wide spectrum of backgrounds. Consequently, the number of attempts to access these transactions has nearly doubled. We will also continue to do our best to enhance the quality of the transactions by, for example, increasing the number of associate editors and reviewers.

●Special Interest Groups
Currently, the ISS has 26 Special Interest Groups. Workshops held by these SIGs provide venues for researchers, engineers, and students who share common academic interests to gather and hold intense discussions on subjects ranging from the exploratory to the application stage. They provide a driving force for the formation of human networks and the emergence of research themes. The activities in these workshops form the foundation of the ISS. To make these activities even more productive, the ISS will strive to both maximize the significance and value of workshop activities, and ensure their efficient operation. Since fiscal year 2018, we have introduced a sponsorship system to work closely with enterprises and further vitalize workshops. Through this system, we will stimulate individual academic fields, including supporting workshops in holding special events, and in hosting or co-hosting international conferences.

●IEICE General Conference and Forum for Information Technology (FIT)
IEICE General Conferences and FIT are useful fora for research presentation, opinion exchange, and information collection over broad areas. ISS-organized student poster sessions in General Conferences continue to attract large audiences. There are more than 200 presentations every year. In addition, a welcome party with participants from across the Society is organized to promote exchange of information among researchers and engineers from different fields. In this fiscal year, we will reinforce our commendation system to encourage students to make presentations and actively participate in these events. As last year, we will endeavor to raise the value of FIT. With the aim of expanding its advantages to presenters, we will strengthen the activities and publicity of FIT based on our basic concept focusing on efficiency, wider perspective, and young researchers.

●ISS Society Journal
The ISS Society Journal is publicity media for the ISS. We will make our commitment to make the journal even more attractive by continuously publishing articles that provide useful information for everyone associated with the ISS Society. In this fiscal year, we are also planning a special edition to celebrate the 100th edition of the Journal.

As described above, the ISS is undertaking various initiatives that are aimed at improving member services. We would like you to communicate your wonderful results through ISS activities and share them with many members. If you have any opinions on our management, we would appreciate your feedback.

 
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Eisaku Maeda
2019 President of the Information and Systems Society,
Institute of Electronics, Information and Communication Engineers
Professor, School of System Design and Technology,
Tokyo Denki University

The Information and Systems Society (hereinafter ISS) covers a wide range of information processing technologies, from basics to applications. The ISS currently has about 10,000 members and is the largest society in the Institute of Electronics, Information and Communication Engineers, which has about 26,000 members.
The role of this Society is to provide members with opportunities for research presentations and exchanges, and to contribute to the sustainable development of the field of information technology, which is an important social infrastructure, as well as solving various problems in the information society. As the social environment surrounding academic research and the positioning of information technology are changing dramatically, we will continue to play a role as an organization to sustainably support the activities of ISS members in this academic field. In fiscal year 2019, we will develop activities with an emphasis on the following content.

(1) Converting English Journal into an Open Access Journal and Improving the Value of Journals
Thesis is the final result of academic research, and the value of research results is produced by making the content known to as many people as possible. Therefore, it should be a journal that can be read by many people after the gathering of a large number of high-quality submitted papers and through appropriate peer review. The English Journal (ED) was reborn as a complete open access journal from January 2020. Already in January 2017, prior to other societies, we had begun to make all papers, including past published papers, available. As a result, the number of accesses to the paper database has increased significantly, and the impact factor and h-index have also improved. In order to maintain open access, it is essential to increase the number of submissions, and we are considering measures to do so.

(2) Fully Digitized Technical Report and Activation of Conference
From fiscal year 2018, technical reports were completely digitized, and participation fees were charged. As a result, these materials can be downloaded electronically, and annual registration for all of the conference packages of the Society is available at a low fee. Furthermore, in the ISS field, the pursuit of fundamental academics and the linkage with industrial applications are more important than ever. Therefore, a sponsorship system was introduced as a measure to revitalize the conference while deepening cooperation with companies. We would appreciate it if you could use it to revitalize each academic field, such as special events at the conference, internationalization by sponsoring or co-hosting international conferences.

(3) General Conference as a Place for Interdisciplinary Exchange and Younger Development, FIT
The General Conference held in March every year and the FIT held in September are effective for exchanging opinions among researchers in a wide range of information fields and for presenting student research. There were over 400 presentations at the 2018 General Conference or FIT. The student poster session at the General Conference is a great success, and there are more than 200 presentations every year. In addition, exchange programs such as a welcome party across the Society are also being implemented as a place for the exchange of information with researchers from other fields and businesspeople.

(4) ISS Society Journal as a Familiar Information Journal
The academic fields covered by the ISS have a very broad base, and 26 Technical Committees are currently active. Under such circumstances, the Society Journal serves as a familiar information journal that allows many members to know the activities of the entire ISS. While continuing and enhancing the current journal, we will look for forms that are more in line with the times.

As described above, ISS is promoting various initiatives aimed at improving member services. The management policy and specific measures of the ISS are decided after discussions among the President, incoming President, the 4 Vice Presidents, 8 Secretaries, the Steering Committee consisting of the chairpersons of the Editorial Committees of the Japanese journal, English journal and the Society Journal and the expanded Steering Committee including the chairpersons of the Technical Committees. From fiscal year 2019, the number of Secretaries in charge of the Technical Conference has been increased from two to four, and the system has been strengthened so that it can sufficiently respond to the various activities of the ISS.

We would like to express these wonderful results through ISS activities and share them with many members. Also, if you have any opinions on our management, we would appreciate it if you could send us feedback.

 
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Kiyoharu Aizawa
2018 President of the Information and Systems Society,
Institute of Electronics, Information and Communication Engineers
Professor, Ph.D
Graduate School of Information Science and Technology,
The University of Tokyo

The Information and Systems Society (ISS) covers fields ranging from the foundations to applications of information processing technology. There are about 11,000 members of ISS, and in the Institute of Electronics, Information and Communication Engineers with its more than 30,000 members, it is the largest society alongside the Communications Society.

The purpose of this society is to give members a place to deliver their latest research outcome and to interact with experts in their fields. We aim at producing continuous advancement in the fields of information technology as well as providing solutions to various types of problems in our society. In order for ISS to continue its central role in the field of information processing, for 2018 emphasis will be placed on activities as indicated below.

■ Strengthening Journals, Research Meetings, Conferences.
✔ Journals
Papers are the final result of research, and we will continue our efforts to make sure that these high-quality research results reach the greater number of researchers. In the one year period for 2017, there were 934 submissions for our English journal and 374 for our Japanese, including letters. Among them, 378 and 99 papers, respectively, passed strict review and were accepted.
Regarding the English journal, in January of 2017, and ahead of other societies, we began making all papers open access as well as all past papers in the archive. As a result, the number of accesses increased dramatically. Going forward, we will develop strategy that will lead to an increase in the number of submissions. For both our English and Japanese journals, we will continue working on strengthening our editorial and review committees and improving quality.

✔ Research Meetings
For the year of 2017, there were a total of 2,644 presentations at ISS research meetings. We will facilitate even greater activity at these meetings. To that end, we are working on the complete digitization of materials, a system of fees for participation and registration, promoting sponsorship, acceptance of short papers, and utilization of reserve funds for vitalizing activities.
Since 2017, we have been experimenting with digitization of technical reports of research meetings. From 2018, we move to complete digitization. In conjunction with that, we introduce a system of fees for participation and registration for research meetings, and make it materials electronically downloadable. It is enabled to register annually for the packages of all research meetings, not just the individual meetings of ISS, for a low price (15,000 yen). By all means, please utilize these new systems.
We experiment with sponsorship for research meetings, further enhancing our activities. Research fields are also changing greatly, and we will be looking at how the various research groups connect and interact.

✔ General Conference and FIT
The general conference and FIT are useful as a place where researchers in a wide variety of research areas can exchange ideas, and where students can present their research. At the general conference in 2017, there were 406 presentations for ISS, and 469 for FIT.
The poster session for students at the general conference was a success, and in this session alone, there are more than 200 presentations every year. Since March of 2018, we began having Welcome Party. At FIT, we will increase our cooperation with lively research meeting activities. Further, in addition to the two societies up to this point, we plan to advance cooperation with other societies in the field of information processing.

✔ The Society’s Magazine
The society’s magazine is positioned as the public relations arm of ISS. While continuing and further enrichening the current magazine, we will look for ways to put it more in line with forms appropriate for present day.

As indicated above, we are involved in advancing many projects. Each of these projects serves to enhance the service we give to society members. We will also continue to review the way we operate on the basis of volunteers.

I would like to urge as many members as possible to present their fine results at ISS. Also, if you have any comments on the management of the society, please pass them along.

 
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Yuichi NAKAMURA
2017 President of the Information and Systems Society,
Institute of Electronics, Information and Communication Engineers
Professor, Academic Center for Computing and Media Studies,
Kyoto University, Dr.Eng.

The Information and Systems Society (ISS) covers the wide research area including information processing by computers and system technologies integrating computation, communication and human being, ranging from basics to applications. It provides its members with opportunities to present their researches and to exchange technical information and their opinions. In addition to the role of an umbrella organization of information processing, ISS is expected to contribute to the sustained development of information society. For this primary mission, ISS will especially undertake the following activities in fiscal year 2017.
   

(1) Support for publishing research materials appropriate for each research stage.
• Transactions fitted to the new age
 January 2017, ISS started the complete open access of Transactions D (in English), providing new and all the previously published papers through the Web. The experience and results will be shared in IEICE, and they will contribute for future improvements of our communication and publication. We continuously recruit reviewers from oversea for improving the quality of the transaction and inviting new members from oversea. For Transaction D in Japanese, we continue the evaluation of reviewers by the editors for further improvement of the reviewing process and for increasing the number of the registered reviewers. 
• What the Technical Committees should be and how they can be invigorated
 Nowadays, contents of technical reports are possibly regarded as “already published”, which causes serious problems. ISS is now examining two solutions: (a) publishing abstracts only, and (b) setting non-disclosure term and giving people the chance to read reports under NDA. Moreover, for visualization, it is planning to upload to the WWW page the number of workshops held by each Technical Committee, the number of submissions, and so on. We are discussing a new style of Technical Committees fit to the new age, e.g., replacing the subscription charges to the participation charges will lower the barrier among committees and increase the freedom of joint workshops.
• What the IEICE General Conference and FIT should be and how they can be invigorated
 ISS is now carefully reviewing the FIT steering system and carrying out reforms for profits. We decided to discontinue the category of refereed papers, and to provide a new system for recommending excellent papers to the transactions. Student Poster Session in the IEICE General Conference is prosperous, and ISS will also make continuous efforts on selecting widely acceptable Excellent Poster Award.
• How the ISS Society Magazine should be invigorated
 ISS will aggressively introduce the activities both outside the ISS and inside ISS. It will also upload the articles to J-Stage so as to introduce the activities widely.
• Contribution to I-Scover
 ISS will contribute to I-Scover, examining cost-performance.

(2) Broadcast information on social issues
 As a community of professionals, ISS will actively reply to the government’s request for public comment. Moreover, it will build up a system expressing our opinions to the social problems.

(3) Reinforce services to members
 By continuing to update the ISS website both in Japanese and in English, ISS will widely and deeply transmit information and reinforce services to members. In association with the Communication Committee, it is examining the new strategies of the homepage management and including the possibility of outsourcing.

(4) Reinforce the operation system of ISS
 In fiscal year 2017, ISS will regularly hold the Steering Committee meeting where members will make global discussions on each activity, including cost-performance issues. In addition, in all ISS activities, we will be seriously conscious about the profitability and make the ISS a fairly sustainable society.

ISS will press ahead with all of the above activities. We greatly appreciate your understanding and continuous support.

 
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Shuichi SAKAI
2016 President of the Information and Systems Society,
Institute of Electronics, Information and Communication Engineers
Professor, Graduate School of Information Science and Technology
The University of Tokyo, Dr.Eng.

The Information and Systems Society (ISS) covers the wide research area including information processing by computers and system technologies integrating computation, communication and human being, ranging from basics to applications. It provides its members with opportunities to present their researches and to exchange technical information and their opinions. In addition to the role of an umbrella organization of information processing, ISS is expected to contribute to the sustained development of information society. For this primary mission, ISS will especially undertake the following activities in fiscal year 2016.
   

(1) Support for publishing research materials appropriate for each research stage.
• Transactions fitted to the new age
 ISS has already started open access of awarded papers and survey papers of IEICE Transactions on Information and Systems. In fiscal year 2016, it will head for the complete open access of all transactions; in the first step, ISS is preparing for open access of the Transactions D (in English). Moreover, it will introduce the early recommendation system of regular reviewers, review keywords, improve the contents of special issues in cooperation with Technical Committees, save resources by no-reprint options and determine the title of 100th anniversary memorial papers.  
• What the Technical Committees should be and how they can be invigorated
 Nowadays, contents of technical reports are possibly regarded as “already published”, which causes serious problems. ISS is now examining two solutions: (a) publishing abstracts only, and (b) setting non-disclosure term and giving people the chance to read reports under NDA.
 ISS will build up the mutual support system among Technical Committees, Technical Activities and the Steering Committee. It will also support the association among Technical Committees and evaluate them, and examine the finance system where Technical Activities invigorate the excellent committees. Moreover, for visualization, it is planning to upload to the WWW page the number of workshops held by each Technical Committee, the number of submissions, and so on,.
• What the IEICE General Conference and FIT should be and how they can be invigorated
 ISS is now carefully reviewing the FIT steering system and carrying out reforms for profits. Student Poster Session in the IEICE General Conference is prosperous, and ISS will also make continuous efforts on selecting widely acceptable Excellent Poster Award.
• How the ISS Society Magazine should be invigorated
 ISS will aggressively introduce the activities both outside the ISS and inside ISS. It will also upload the articles to J-Stage so as to introduce the activities widely.
• Contribution to I-Scover
 ISS will contribute to I-Scover, examining cost-performance.

(2) Broadcast information on social issues
 As a community of professionals, ISS will actively reply to the government’s request for public comment. Moreover, it will build up a system expressing our opinions to the social problems.

(3) Reinforce services to members
 By continuing to update the ISS website both in Japanese and in English, ISS will widely and deeply transmit information and reinforce services to members. In association with the Communication Committee, it is examining the new strategies of the homepage management and including the possibility of outsourcing. 

(4) Reinforce the operation system of ISS
 In fiscal year 2016, ISS will regularly hold the Steering Committee meeting where members will make global discussions on each activity, including cost-performance issues. In addition, in all ISS activities, we will be seriously conscious about the profitability and make the ISS a fairly sustainable society.

ISS will press ahead with all of the above activities. We greatly appreciate your understanding and continuous support.

 
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Michihiko Minoh
2015 President of the Information and Systems Society,
Institute of Electronics, Information and Communication Engineers
Professor, PhD, Academic Center for Computing and Media Studies, Institute for Information Management and Communication, CIO,
Kyoto University, PhD

The Information and Systems Society (ISS) examines subjects ranging from basics to applications of technology for information processing using computers and systems technology in order to integrate computers, communications and people. It contributes to the sustained development of information technology, which has become an important social infrastructure. Its critical mission is to provide its members with opportunities to present research results and to exchange ideas with fellow members. Repositioning ourselves for this primary mission, we will undertake the following activities in fiscal 2015.

(1) Study the ways in which research materials are disclosed in a manner appropriate for the particular stage of the research process
 The availability of research information in electronic form and the rapid development of an environment that allows information to be shared on a global basis have given rise to problems, such as the double submission of papers (one version in Japanese and the other in English) and questions about whether papers already presented in technical committee conferences should be treated as published papers when submitted to more formal transactions. The ongoing wave of globalization has resulted in evaluating research achievements primarily on the basis of the number of citations in English papers. Nevertheless, the ISS has historically been issuing English and Japanese editions of transactions, technical reports of technical committee conferences, and proceedings of both ISS conferences and FIT while the number of paper submissions and the number of participants in technical committee conferences and conferences have continued to decline. We will discuss the languages used in research materials handled in ISS activities, and the scope of their computerization and publication, and study what organizational framework of the ISS is best suited to the research process. The aim is to reconcile the conflicting wishes of researchers to publish papers in English (in a bid to increase the number of citations) and to obtain the latest technical information in their own language.
• Enhance the position and quality of transactions and study the adoption of an open journal policy
 Since scientific papers are the final result of research, it is necessary to ensure that they are accessible to as many researchers as possible. We will study whether it is better to make published papers, which are already in electronic form, freely accessible, and what is the best way to enhance the quality of papers.
• Invigorate technical committee conferences
 Technical committee conferences play a central role in ISS’s research activities. How discussions in these conferences can enhance research quality is an important issue. We will examine how we treat the papers distributed for discussion in these conferences (technical reports), and what language they should use.
• Invigorate ISS conferences and FIT
 ISS conferences and FIT are used at the initial stage of research as forums for discussions with researchers in other fields and for the education of students. We will discuss how they position themselves within the entire research process.
• Invigorate the ISS society magazine and website
 The ISS society magazine and website provide members with opportunities for information exchange. We will discuss how we can incorporate into the magazine and website a mechanism by which information about research trends in other fields can be disseminated efficiently to members.

(2) Transmit information on social issues
 The technical field of the ISS has the potential to come up with solutions to problems affecting social institutions. As a community of engineers working in this field, we will create a mechanism that will allow us to bring our opinions on social issues to public notice in addition to responding to the government’s requests for public comment.

(3) Reinforce services to members
 By continuing to update the ISS website both in Japanese and English, which was initiated in 2012, we will transmit information about ISS activities to members in an easy-to-understand manner, and strengthen information dissemination in English to members in the wider global community.

(4) Reinforce the operational organization of the ISS
 The steering committee will initiate a wide-ranging global discussion of technical group activities and study what form any future vision of ISS’s entire research area should take. We will make good use of electronic conferences to enable committee members to participate in discussions with minimum inconvenience.

The Information and Systems Society (ISS) will press ahead with the above activities. We appreciate your understanding and support.

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