Copyright | IEICE The Institute of Electronics,Information and Communication Engineers

Copyright FAQ

Copyright FAQ
This is a list of frequently- asked questions (FAQ) related to the use of authored works in IEICE publications, including the application procedure. To find out more about the IEICE's application standards, you should also see the document "Explanation of IEICE Provisions on Copyright".

INDEX


	1. Use by the author himself or herself (or by the organization to which the author belongs)
	1-1. When using any article/paper, etc. published in the IEICE
	1-2. When using any article/paper, etc. that has been submitted to the IEICE but has not been published
	2. Use by third parties (other than the author/organization to which the author belongs)
	3. Use of any article/paper, etc. appearing in other publications
	4. Miscellaneous questions and answers

1. Use by the author himself or herself (or by the organization to which the author belongs)


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1-1. When any using article/paper, etc. published in the IEICE

	1:	Can an author use his or her own article/paper, etc., whose copyrights have been transferred to the IEICE, without requesting permission from the IEICE? What kind of case is this?


	1:	Permission requests for use are unnecessary in the case of using it for “noncommercial purposes” and “the use does not unfairly infringe on the IEICE’s interests.” However, the conditions below must be met. IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license. [Conditions for not requiring permission request (must meet all)] Copyright notices (e.g., copyright©2022 IEICE) must be provided. The source (e.g., author name, title, magazine name, volume, issue, page, year of publication, etc.) must be indicated. Author’s consent must be obtained (when used by the organization to which the author belongs/when there are co-authors). Publication of publisher’s version PDF (when using the entire article/paper) 【Permitted medium】 Author's own personal server, server of an organization to which the author belongs (2) , preprint server (3), electronic media such as DVDs，paper medium author's bachelor's/master's/doctoral dissertation, bulletin of the university/college/school to which the author belongs, and any publications published by the organization to which the author belongs. 【Permitted period】 In the case of using the entire article/paper, in principle, it can be used after publication (1). Please use the publisher’s version (PDF). 1 In the IEICE Transactions that has “advanced publication”, an“advanced publication version PDF” is available from advanced publication to until the publication of the publisher’s version. (Advance publication version PDF means a PDF to which a minimum level of alteration, just sufficient to indicate that the version is an early publication version has been performed by IEICE.) However, the advance publication version must be replaced by the publisher's version when it is published. * 2 Author's own personal server: A server to or from which the author can upload or delete material without any permission from others (e.g., a blog or the server of a university department). Server of an organization to which the author belongs: A public website wholly managed and administered by the institution as an organization (e.g., an institutional repository, a homepage of the organization, company or university/college/school intranets). * 3 See Q9 for using the preprint server.

	2:	Does an author need the IEICE's permission to write his or her dissertation based on or copied in a substantial amount (or in whole) from a paper published in IEICE? Is it possible for the university/college to use the thesis freely available in the university's repository? How should I quote it?


	2:	For dissertations, application for permission is not required as long as the conditions of “Indication of source and copyright” are met. Please refer to the following for the citation method. ＜Using the entire paper or copying a substantial amount from a paper＞ Please refer to the IEICE publications and indicate the source and copyright in a footnote. Examples of annotation in a footnote： This dissertation is based on “Title” [1], by the same author, which appeared in the Proceedings of **, Copyright(C)2022 IEICE. The material in this paper was presented in part at the Proceedings of [1], and all the figures of this paper are reused from [1] with permission from the IEICE. ＜Using figures＞** Please refer to the IEICE publication and indicate the copyright in the caption of the figure. Example of annotation: Fig.1 title(Copyright(c) 2022 IEICE, [1] Fig. 1)

	3:	(i) Can the author publish the article/paper that the author wrote at the time of a previous affiliation on the home page of the organization of the author's current affiliation? (ii) Should this article/paper be deleted from the home page of the previously affiliated organization?


	3:	(i) It is possible to publish the article/paper at the server of the organization of the transfer destination. (ii) Deletion of the article/paper is not required. Since the institutional repository is operated by the university, it is the university/college that ultimately decides whether or not to upload/delete the article/paper.

	4:	When an author uses his or her own article/paper that has appeared in an IEICE publication, can this article/paper be reproduced in other books or magazines?


	4:	When an article/paper is to be reproduced in its entirety in other publications such as magazines, an application form for permission to use copyrighted work must first be presented to the IEICE(IEICE Provisions on Copyright, article 5 paragraph 3). In the case of using part of the article/paper, requests for use are unnecessary. However, the following conditions must be met. Indicate source and Copyright notices If it exceeds the legitimate range specified by the copyright act (see Explanation), it does not correspond to the case where it can be used without permission, so you must submit a copyright application form to the IEICE in advance. IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	5:	Is it possible for an author to make and distribute copies of his or her own articles/papers that have appeared in IEICE publications if they are to be used for teaching materials in a university/college/school lecture or in corporate in-house training?


	5:	Since this would correspond to "Reproduction, etc. in schools and other educational institutions" as covered by article 35 of the copyright act, articles/papers can be reproduced without permission for educational purposes, except in cases where doing so would unfairly infringe on the IEICE's interests. In this case, it would be necessary to first submit an application form for permission to use copyrighted work to the IEICE (IEICE Provisions on Copyright, article 5 paragraph 3 ). It would be the same even if the author uses it for the purpose of training in the company to which the author belongs, according to IEICE policy. IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	6:	Is it possible for an author to reproduce one of his or her own articles/papers that has appeared in an IEICE publication and distribute it as the text of a lecture?


	6:	Whether the workshop is free or paid, it would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's copyright management committee (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	7:	Is an author able to publish a translated version of his or her own article/paper that has appeared in an IEICE publication?


	7:	It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's copyright management committee (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.
1-2. When using article paper, etc. that have been submitted to the IEICE and have not been published

	8:	Would it be possible to obtain the IEICE's permission to use the figures from an article/paper submitted to the IEICE in an article/paper submitted to another academic institute?


	8:	Figures appearing in a submitted article/paper may be used with the indication of the source (including “the article has been submitted to the IEICE Journal” and “Copyright © 20xx IEICE”). If it exceeds the legitimate range specified in the copyright act (see Explanation), it does not correspond to the case where it can be used it without an application, so you must submit a copyright application form to the IEICE in advance.

	9:	Is it possible to upload the submitted article/paper on a preprint server?


	9:	Before you submit your article/paper to an IEICE publication, the copyright has not been transferred to the IEICE and is owned by the author, so feel free to upload it to preprint servers. No application to the IEICE is required. After you submit your article/paper to an IEICE publication, the copyright of the article/paper is transferred to the IEICE. The IEICE (copyright holder) permits the author(s) to upload the article/paper on preprint servers under the following conditions. IEICE Transactions: It can be uploaded on the preprint server after submission and before publication. You may upload the submitted version, the revised version after the first review of the author’s final version, the early publication version, and the publisher’s version of the article/paper. After the early publication version or publisher’s version is issued, it shouldreplace the uploaded article/paper. If it exceeds a legitimate range according to the copyright act(see the Explanation), it does not correspond to the case where you can use it without an application, so you must submit a copyright application form to the IEICE in advance. Other than IEICE Transactions (Journal of IEICE, Technical Reports, Proceedings of the IEICE General/ Society Conference, etc.) : After submission, you may upload the article/paper to preprint servers only after it is published. When uploading to a preprint server, request for permission is not required if all of the following conditions are met. Copyright notices (e.g., copyright©2022 IEICE) must be provided. (4) The source* (e.g., author name, title, magazine name, volume, issue, page, year of publication, etc.) must be indicated. Author’s consent must be obtained (when use is by the organization to which the author belongs/when there are co-authors). From “after submission” to “before publication”, indicate that the work has been submitted to the IEICE. (delete this indication if it is rejected.) *4： If you wish like to upload your article/paper to a preprint server that does not allow copyright notices but the server is approved by the IEICE, you need not show copyright notices. As of February 2022, the IEICE accepts this condition for“arXiv” and “JXiv”. If you wish to upload to a preprint server without satisfying the above conditions, please submit an application form for permission to use copyrighted work to the IEICE and consult with us.

	10:	If an author's article/paper has been designated to appear in an IEICE publication but has yet to be published, can the author reproduce the article/paper for use as material submitted to a committee such as a government authority for a limited number of people?


	10:	It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's Copyright Management Committee (IEICE Provisions on Copyright, article 5 paragraph 3).

	11:	If an author's article/paper has been designated to appear in an IEICE publication but has yet to be published, can the author reproduce and distribute this article/paper in the text of a lecture outside the author's company?


	11:	It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's Copyright Management Committee (IEICE Provisions on Copyright, article 5 paragraph 3).
2. Use by third parties (other than the author/organization to which the author belongs)


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	12:	Is a third party able to use an article/paper that has appeared in IEICE publications?


	12:	It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license. For publications on each medium (DVD version or Online version), please follow the respective terms of use. If you wish to use publications that are not listed in the Terms of Use or publications in printed media, please submit an application form to the IEICE in advance. （Terms of Use for each medium） Journal of the IEICE：https://www.journal.ieice.org/conts/terms.pdf IEICE Transactions： IEICE Transactions Online For Individuals https://www.ieice.org/jpn/member/individual/term_of_use_kojin.pdf For Institutes https://www.ieice.org/jpn/member/subscriptionmember/term_of_use_kodokukaiin.pdf ELEX 　https://www.ieice.org/publications/elex/data/terms_of_use.pdf NOLTA 　https://www.ieice.org/eng/for_readers/nolta_ieice_terms_of_use.html ComEX https://www.ieice.org/cs_r/eng/comex/termsofuse.html Technical Reports： For Online service https://www.ieice.org/jpn_r/event/gihou_online_terms.pdf For Archive Service https://www.ieice.org/jpn_r/event/gihou_archive_terms.pdf Proceedings of the IEICE General / Society Conference： Online version for Individuals https://www.ieice-taikai.jp/2020general/jpn/terms.html DVD version https://www.ieice.org/jpn/copyright/cdr_dvdriyouhouhou.html

	13:	Is it possible for a third party (other than the author or the organization to which the author belongs) to make and distribute copies of articles/papers that have appeared in an IEICE publication if they are to be used as teaching materials in a university/college lecture?


	13:	Since this would correspond to "Reproduction, etc. in schools and other educational institutions" as covered by article 35 of the copyright act, articles/papers can be reproduced without permission for educational purposes, except in cases where doing so would unfairly infringe on the copyright holder's interests. It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	14:	Would it be possible for a third party (other than the author or the organization to which the author belongs) to use the text of an article/a paper that has appeared in an IEICE publication in unaltered form for in-house company training purposes or to create a set of questions based on an article appearing in an IEICE publication?


	14:	It would first be necessary to submit an application form form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's Copyright Management Committee (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	15:	Is it possible for a third party (other than the author or the organization to which the author belongs) to publish a translated version of an article/paper that has appeared in an IEICE publication?


	15:	It would first be necessary to submit an application form form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's Copyright Management Committee (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.

	16:	Would it be possible to use an article/paper from an IEICE publication in a collection of university entrance examination problems that we are publishing? How should a third party go about reproducing an article/paper from an IEICE publication in order to distribute it as a sample question in an entrance exam guidance meeting?


	16:	It would first be necessary to submit an application form for permission to use copyrighted work to the IEICE. A response will be issued after the request has been considered by the IEICE's Copyright Management Committee (IEICE Provisions on Copyright, article 5 paragraph 3). IEICE works that adopt the Creative Commons license do not require permission from the IEICE when used under the terms of the license.
3. Use of article/paper, etc., appearing in other publications


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	17:	How do I go about quoting the partial text or figures of an article/paper from another publication in a document I am writing?


	17:	It is permissible to include quotations as long as they are within the legitimate range specified by the copyright act. In general, when quoting a document, there are various requirements that must be met, such as only quoting the smallest necessary range, indicating which parts have been quoted, and clearly indicating the source of the quotation (e.g., including the author's name, document title, journal name, volume, issue, page number, and publication date). If you are likely to quote more than a suitable quotation range (see Explanation), y ou will need to ask for the copyright holder's permission.

	18:	How do I go about using the figures from another author's article/paper in another society's journal in an article/a paper I am submitting to the IEICE?


	18:	If you are using more than a suitable quotation range (see Explanation), you must obtain permission from the article’s/paper's copyright holder before using it in an article/paper submitted to the IEICE.

	19:	If I want to make alterations to the images in other publications (including those of other authors) and use them in my own article/paper, do I need the copyright holder's permission?


	19:	If you keep within a suitable range of quotation (see Explanation), then all you need to do is mention the source of the images in a footnote. If you are using more than a suitable quotation range, then you should first get permission from the copyright holder. (Example of annotation: "Source: A.N. Other, The Details of Copyright ACT (5th Ed.), IEICE, p. 255, Fig. 2") The procedures regarding permission to use copyrighted works vary depending on the publisher or academic institution that holds the copyright, so you should contact the copyright holder.
4. Miscellaneous questions and answers


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	20:	Is there someone at the IEICE offices that I can contact regarding copyright issues?


	20:	Contact the Copyright Management Office (permission@ieice.org)

	21:	When a request is made for a copy of an article/paper published in an IEICE publication by the Patent Office or the Grants-in-Aid for Scientific Research, do I need to submit an application form?


	21:	In the above cases, it is not applicable to personal use, but as a policy of the IEICE, an application form is unnecessary in order to improve the convenience of all authors.