Q.I would like to join the Institute of Electronics, Information and Communication Engineers (IEICE) to participate in the conference. How can I do that?
A.Please complete the membership registration via the IEICE website. If you wish to present or attend as a member at the Society Conference, you must complete the registration by August 15. If you wish to present or attend as a member at the General Conference, you must complete the registration by February 15. If you fail to complete the membership process in time, you will be considered a non-member participant. Please note this in advance.
Membership page here
Q.If I’m in the process of registering for membership, can I still apply as a member?
A.Yes, you will be treated as a member if you are in the process of registering. Please use your provisional member number (8 digits). Once your official member number (7 digits) is issued, please update your profile information in the presentation registration system (My Page).
Q.I forgot my membership number.
A.Please contact the IEICE office (kaiin).
Q.I plan to participate as a non-member. What should I write in the member number field?
A.Please enter 9999999 in the member number field.
Q.What are the participation fees for presenters and attendees?
A.Please refer to the participation fees (presentation and attendance) page on the conference website.
Participation fees page here
Q.I need a quotation, invoice, delivery note, or receipt. Will you send them by mail?
A.Quotations, invoices, delivery notes, and receipts will not be sent by mail. Invoices and receipts can be obtained from the presentation registration system (Confit My Page). However, we do not handle quotations or delivery notes. For more details on how to obtain them, please check the below FAQ (About Confit Registration System).
Q.How can I get the participation certificate?
A.It will be available approximately two weeks before the conference via the presentation registration system (My Page). Please bring the printed version to the conference venue. Neck straps will be provided at the venue.
Please note that the participation certificate will only be available after the payment of the participation fee is confirmed. Please make sure to complete the payment by the deadline.
Q.I am a third-year undergraduate student (first-year advanced course at a technical college). Can I apply for a presentation as a junior member?
A.You can apply for a presentation as a junior member.
Q.Can I specify the date and time for my presentation?
A.No, you cannot specify the presentation date and time. The schedule will be determined based on the program arrangements during the conference period. However, if the presentation date conflicts with your graduation ceremony, please contact the office during the presentation date change period (scheduled for January 22-24). Please note that we cannot guarantee the change of the presentation date.
Q.I would like to change my registration details (such as changing the title, adding or removing co-authors, etc.).
A.You can make changes via the presentation registration system (My Page) until the presentation application deadline. No changes will be accepted after the deadline, so please be aware of this.
Q.I want to cancel my presentation application.
A.You can cancel via the presentation registration system (My Page) until the presentation application deadline. However, please note that no refunds will be given if the presentation fee has already been paid.
Q.Do I need to submit my manuscript at the same time as the presentation application?
A.No, the manuscript should be submitted separately by the manuscript submission deadline.
Q.I won’t be able to attend the presentation on the scheduled day. Can I ask a colleague to present on my behalf?
A.In principle, we do not allow substitutes.
Q.I am a co-author. Do I need to separately apply for attendance?
A.Yes, you will need to complete the application process to attend.
Q.Can a co-author present instead of the first author?
A.Yes, it is possible. However, the co-author must complete the presentation registration as the presenting representative.
Q.What is a Confit account?
A.A Confit account is for the presentation registration system and can be reused for other conferences and future events.
Please register for a new account if you are using it for the first time.
※There is a verification step via email during registration, so please use an email address that can receive emails from “@atlas.jp”.
Q.I am not receiving the confirmation email for registration or changes made in Confit.
A.If you are not receiving the emails, please check the following:
Q.I forgot my Confit account (email address or password).
A.Please check or reset your account/password via the Confit account/password reset.
Q.What are the recommended system requirements?
A.Some features may not be available when using browsers other than the ones recommended below. If you do not have the recommended browser, you can download it for free, so please install or upgrade to use it.
・Chrome (latest version) ・Firefox (latest version) ・Safari (latest version) ・Edge (latest version)
Q.I am planning to participate as non-member. How should I fill out the member number field?
A.Please enter 9999999 in the member number field.
Q.How can I obtain an estimate, invoice, delivery note, or receipt?
A.We do not offer postal delivery for any documents. Please refer to the following for accessing electronic versions.
【Invoice】
Procedure: Go to "Participation Registration" on the Confit My Page, then "Participation Registration Information" and download the invoice.
Modifiable: Name and issue date
※If you select bank transfer as the payment method, the invoice will be issued after completing the payment procedure and confirming the bank account number. Bank account information will be included on the invoice. However, please note that changes to the application content cannot be made after the bank account number has been confirmed.
【Receipt】
Procedure: Go to "Participation Registration" on the Confit My Page, then "Participation Registration Information" and download the receipt.
Modifiable: Name and issue date
※You can only download the receipt once. If you download it a second time, "Reissued" will appear on the receipt.
【Estimate / Delivery notes】
We do not Estimate and delivery notes.
Q.How can I obtain a participation Certificate?
A.The participation ticket is expected to be available about two weeks before the event. After it is made available, a "Download Participation Ticket" button will appear within the "Participation Registration" section on Confit My Page.
※You can download the participation ticket after your participation fee payment has been confirmed.
※Please bring the printed participation ticket to the event venue. A neck strap will be provided at the event.
Q.How can I check my participation registration details?
A.You can check your details by going to "Participation Registration" on Confit My Page and selecting "View Registration Information" under "Participation Registration Information".
Q.How can I change my participation registration details?
A.You can change your details by selecting "Edit Registration" under "Registration Info" on Confit My Page.
(For those who wish to modify after the payment of the participation fee)
Please contact the secretariat in the following format. After contacting us, we will guide you through the procedure.
【Contact】The Institute of Electronics, Information and Communication Engineers (IEICE) Conference Office taikai-office@ieice.org
【Required Information】・Name ・Participation Reception Number (a 5-digit number starting with A) ・Details of the changes you wish to make
Q.I selected bank transfer but don’t know the transfer details.
A.We use GMO Payment Gateway's online payment processing service, and the receiving bank is GMO Aozora Net Bank. After selecting "Bank Transfer," proceed with the payment process to have the transfer account issued (each applicant will have a unique account).
After issuance, an email with the transfer details will be automatically sent to the registered email address.
Sender: system@p01.mul-pay.com
Subject: Transfer Details
The transfer account is also listed on the invoice. The invoice can be downloaded from Confit My Page.
Q.I selected bank transfer, but how should I enter the payer's name?
A.The virtual account has a unique "Branch Name and Account Number" for each applicant, so please enter the applicant's name or participation registration number, etc.
Q.What is participation registration number?
A.This is the number issued when you register for participation on Confit. It is a 5-digit number starting with A. It is displayed on the registration completion screen and also included in the registration confirmation email.
Example: A00005
Q.What is a submission receipt number?
A.This is the number issued when the presenter completes the submission on Confit. It is a 6-digit number starting with C. It is displayed on the submission completion screen and also included in the submission confirmation email.
Example: C000006
Q.How can I change the presentation information (such as title change, adding or removing co-authors)?
A.Please select "Edit" from the relevant submission under "Abstract Submission Status" on Confit My Page to make changes. Please note that no changes or modifications will be accepted after the deadline.
Q.I want to cancel my presentation registration, is that possible?
A.【For those who have not paid the participation fee】
Please select "Cancel" at the bottom of the "Registration Info" section on Confit My Page. If you have already submitted a presentation, please withdraw it from the "Submission Status" section first.
【For those who have paid the participation fee】
Please contact the secretariat in the following format. After contacting us, we will cancel both the presentation and participation registration. Please note that we do not offer refunds for paid participation fees.
【Contact】The Institute of Electronics, Information and Communication Engineers (IEICE) Conference Office taikai-office@ieice.org
【Required Information】・Name ・Submission Receipt Number (a 6-digit number starting with C)
Q.I want to replace the submitted manuscript, is that possible?
A.Please select "Edit" from the relevant submission under "Submission Status" on Confit My Page and upload the replacement file. Please note that replacements cannot be made after the deadline.
Q.I encounter an error when trying to access Confit. (Appliance Error (configuration_error) Your request could not be processed because of a configuration error: "Account is locked out."For assistance, contact your network support team.)
A.Please register Confit as a trusted site in your browser settings.
Q.What are the qualifications to apply for the "Student & Junior Poster Session"?
A.The following individuals are eligible to participate in this session:
・Junior members or student members of the society (excluding PhD students)
・Elementary, junior high, high school students, and technical college students (up to the 3rd year of the main course)
Q.What is the difference between a selected presentation and a general presentation?
A.Selected presentations are eligible for three types of awards. The selection committee will select about 7% of the applicants for each award.
In addition, those wishing to make a selected presentation must submit a letter of recommendation from their supervisor at the time of submission. For junior members, "supervisor" can be interpreted as "a teacher at their school or an equivalent advisor."
Q.What is the recommended size for the poster?
A.Please prepare your poster in A0 size portrait orientation (841mm wide × 1189mm tall) or in a portrait format of a "Shiroku-ban" size (788mm wide × 1091mm tall).
Stationery for poster display will be provided.
Q.I plan to participate in another public symposium or poster session. Can I apply for this one as well?
A.Generally, you can only participate in one public symposium or poster session, but you can participate in one additional session as part of the Junior & Student Poster Session.
Q.Can family members or friends from the same school attend (come to watch)?
A.Since participation in the poster session as an audience member is free, they can attend.
However, attending other general or special lectures requires a participation fee, so if they wish to attend other sessions, a separate application is required.
Q.What are the eligibility criteria for the "Global Net Workshop"?
A.Both participants and presenters, regardless of IEICE membership status, are welcome to join this workshop. Non-members are also encouraged to participate and may also register for the free Associate Membership, which provides access to additional resources and opportunities. Presenters at the General Conference may deliver their English poster presentation at the GNW as well.
Q.What should I prepare for the day?
A.Please bring your poster on the day and mount your poster on the designated panel. Necessary materials for mounting your poster will be provided by the conference secretariat. Other detail preparing will be noticed by secretariat after the period of submission.
Q.Can I attend as an audience member?
A.Both presenting and attending poster sessions at the GNW are free of charge. To participate as a audience member, please register form here.