Regulations Governing Information and Systems Society Awards |
| Established on March 24, 2004 |
Section 1: General Provisions |
| Article 1 |
Persons with distinguished achievements or services in academic or related activities in the fields of information processing, information communications, or information sharing shall be given awards in accordance with these Regulations. |
| Article 2 |
There are the following types of award:
(1) Information and Systems Society Distinguished Contribution Award
(2) Information and Systems Society Distinguished Service Award
(3) Information and Systems Society Excellent Paper Award. |
| Article 3 |
A Selection Committee shall be established for each type of award listed in the previous Article, and a Chair shall be appointed for each of these Committees. |
| Article 4 |
The recipients of Awards (1) and (2) in Article 2 shall be decided in accordance with a report submitted by the Chair of the respective Committee to the Information and Systems Society Board of Directors (hereinafter referred to as the gSociety Board of Directorsh). The recipients of Award (3) in Article 2 shall be decided by the Society Board of Directors by vote based on a report submitted by the Chair of the Selection Committee (3) referred to in Article 3. |
| Article 5 |
The certificate and other related items for each Award shall be presented at a General Conference, Society Conference, or other conference that may replace the aforementioned, or on other appropriate occasions. |
| Article 6 |
When Awards have been conferred as stipulated in the previous Article, the names and achievements of the recipients shall be announced in the Journal of the IEICE, in the Society Journal, and on the Society website without delay. |
Section 2: Information and Systems Society Distinguished Contribution Award |
| Article 7 |
The Information and Systems Society Distinguished Contribution
Award shall be given, in accordance with these Regulations,
to persons who have made distinguished contributions to the
development in the field of information and systems over
a long period. |
| Article 8 |
A certificate shall be presented to the recipient of the Information and Systems Society Distinguished Contribution Award. |
Section 3: Information and Systems Society Distinguished Service Award |
| Article 9 |
The Information and Systems Society Distinguished Service Award shall be given, in accordance with these Regulations, to persons who have made distinguished achievements in activities relating to the operation of the Information and Systems Society and who have not yet received this Award.
2. The main contributors to the cited achievements shall be members of the IEICE.
3. The current members of the Society Board of Directors, and Fellows shall not be considered as candidates for this Award. |
| Article 10 |
A certificate shall be presented to the recipient of the
Information and Systems Society Distinguished Service Award. |
Section 4: Information and Systems Society
Excellent Paper Award |
| Article 11 |
The Information and Systems Society Excellent Paper Award
(hereinafter referred to as the gSociety Excellent Paper
Awardh) shall be given, in accordance with these Regulations,
to persons who have made distinguished achievements in academic
or related activities in the fields of information processing,
information communications or information sharing. |
| Article 12 |
The Society Excellent Paper Award shall be given to the
author(s) of an excellent paper (in principle only one paper)
in each of the three paper categories: survey paper, foresight
paper, and paper series. It shall be selected from among
the papers that have appeared in either the Japanese or English
Editions of the IEICE Transactions on Information and Systems. |
| Article 13 |
The papers that may be selected shall be those that appeared
in the period specified as follows:
| (1) |
Survey paper
Outstanding paper from among survey papers, in either
Japanese or English that appeared in either the Japanese or English Editions
during the year ending on September 30 of the previous year (from October
1 two years before to September 30 of the previous year). |
| (2) |
Foresight paper
Outstanding paper of newly recognized value, selected from among papers that
appeared in either the Japanese or English Editions during a period of four
years ending September 30 of the year before the last. However, any papers
for which a Best Paper Award of the IEICE has been given may
not be selected.
|
| (3) |
Paper series
An excellent series of papers written by the same author(s), selected from among
papers that appeared in either the Japanese or
English Editions during a period of five years ending September 30 of the previous
year. However, if a Best Paper Award of the IEICE or a Society Excellent Paper
Award has been given to any of the papers in the series, that series may not
be selected.
|
|
| Article 14 |
A certificate, a medal, and cash prize shall be presented
to the recipient of the Society Excellent Paper Award. The
amount of the cash prize shall be 100,000 yen per award,
that is, the cash prize shall be 100,000 yen per survey paper,
per foresight paper, and per paper series. |
| Article 15 |
If a paper for which an award is given is coauthored,
all coauthors shall share the award. |
| Article 16 |
The Society Excellent Paper Award may be given to a previous
recipient of the same award. |
| Article 17 |
The Society Excellent Paper Award shall be shared between
all coauthors, even those who belong to a Society other than
the Information and Systems Society. |
| Article 18 |
The Society Excellent Paper Award for the paper series
category shall be shared between all coauthors of the series
of papers. |
Section 5: Selection Committee for each
type of award |
| Article 19 |
The recipients of the Information and Systems Society
Distinguished Contribution Award shall be selected by the
Society Board of Directors. |
| Article 20 |
The recipients of the Information and Systems Society
Distinguished Service Award shall be selected by the Information
and Systems Society Distinguished Service Award Selection
Committee, and their names passed to the Society Board of
Directors.
| 2. |
The Information and Systems Society
Distinguished Service Award Selection Committee shall
be chaired by the President of the Society. Other members
of the Committee shall be the President-elect of the
Society, the Vice-Presidents of the Society and the
Directors of General Affairs of the Society. |
| 3. |
Each director of the Society Board of
Directors may recommend up to two candidates to the
Selection Committee. |
| 4. |
Members of the Council of Technical
Committee Representatives, of the Editorial Committees
of the Japanese and English Editions of the Transactions,
and of the Editorial Committee of the Society Journal,
may propose possible candidates to relevant members
of the Society Board of Directors. |
|
| Article 21 |
The recipients of the Information and Systems Society
Excellent Paper Award shall be selected by the Society Excellent
Paper Award Selection Committee, and their names passed to
the Society Board of Directors.
| 2. |
The Society Excellent Paper Award Selection
Committee shall be chaired by the Vice-President (in
charge of editing). The Vice-Chairs shall be the Editors-in-Chief
of the Japanese and English Editions of the Transactions.
The Secretaries shall be the Editors of the Japanese
and English Editions of the Transactions. The other
members of the Society Excellent Paper Award Selection
Committee shall be the Associate Editors of
the Japanese and English Editions of the Transactions. |
| 3. |
The selections of the recipients shall
be made at
the beginning of March. |
|
| Article 22 |
The selection of the candidate recipients and candidate
papers for the awards shall be made by each Selection Committee
in accordance with the Selection Procedures stipulated separately. |
| Article 23 |
Selection Committees shall be disbanded upon the conclusion
of the decision stipulated in Article 4. |
Section 6: Funding |
| Article 24 |
The cost of presenting the awards shall be paid for from
the Society budget. |
Section 7: Supplementary provision |
| Article 25 |
Any amendments to the selection procedures under these
Regulations shall require the approval of the Society Board
of Directors, on the basis of a vote. |
Additional provisions |
| These Regulations came into effect on March 24, 2004. |
| These Regulations replace the previous Information and
Systems Society Excellent Paper Award Regulations. |
| The Information and Systems Society Distinguished Service
Award stipulated in Article 2 (2) shall be given from fiscal
2004. For a period of three years from 2004, the limit of
the number of candidates to be recommended may be different
from that stipulated in Article 20 Paragraph 3. |
|
| Procedures
for Selecting Candidates for the Information and Systems Society
Excellent Paper Awards |
| Established on March 24, 2004 |
| The procedures for selecting candidates under
the Information and Systems Society Award Regulations shall
be as follows: |
| (1) |
The Information and Systems Society (hereinafter referred
to as gthe Societyh) shall establish the Society Excellent
Paper Award Selection Committee to select candidates for
the Society Excellent Paper Award. |
| (2) |
There will be three sources for recommending papers for
the Society Excellent Paper Award: recommendation by Technical
Committees, recommendation by Editorial Committees, and recommendation
by Society members. A Society member may recommend only one
paper. |
| (3) |
The Chair of the Society Excellent Paper Award Selection
Committee shall announce the requirements for papers to be
recommended for the Society Excellent Paper Award in the
Journal of the IEICE,the Society Journal, etc., and seek
recommendations from Society members, who must give their
names when making a recommendation. |
| (4) |
If deemed necessary, a preliminary vote may be taken on
the papers recommended. The members of the Enlarged Society
Board of Directors, members
of the Editorial Committee of the Society Journal, and members
of the Society Excellent Paper Award Selection Committee
may participate in the preliminary vote. Each person may
vote for three papers, and a maximum of five papers may be
selected in the vote. |
| (5) |
The Society Excellent Paper Award Selection Committee
will review the maximum of five papers selected. The Chair
of the Society Excellent Paper Award Selection Committee
shall assign three to five reviewers to each paper selected.
The Chair shall convene the Society Excellent Paper Award
Selection Committee and select, in principle, only one paper
as the candidate paper based on the review results. |
| (6) |
The recipient of the Society Excellent Paper Award shall
be decided by vote by the Society Board of Directors based
on a report submitted by the Chair of the Society Excellent
Paper Award Selection Committee. |
@ |
| Procedures
for Selecting Candidates for the Information and Systems Society
Distinguished Service Awards |
| Established on March 24, 2004 |
| 1. |
At the start of the fiscal year, the President of the
Society of the new fiscal year shall establish the Information
and Systems Society Distinguished Service Award Selection
Committee. |
| 2. |
The Selection Committee shall solicit the submission of
recommendations of candidates on the predefined Recommendation
Form from qualified recommenders, at least three months before
the Society Conference or other conference that may replace
it. |
| 3. |
The Secretary of the Selection Committee shall make a
list of candidates and report it to the Selection Committee. |
| 4. |
The Selection Committee shall conduct a deliberation using
email based on the list of candidates, select the recipient
of the Award, compile a form giving the name of the recipient
and describing the specific services made by the recipient,
and use that form to report their decision to the Society
Board of Directors at least two month before the Society
Conference or other conference that may replace it. This
reporting shall finalize the selection. |
| @ |
Recommendation Form
| Recommender: |
Name, Chair, Technical Committee on xxx, or
Name Chair, Editorial Committee of xxx Transactions, or
Name, Member, Information and Systems Society Board of Directors
|
| Candidate: |
Name (age) |
| Affiliation of
Candidate: |
xxx Department, xxx Faculty, xxx University, or
xxx Department, xxx Corporation
ZIP code and address
TEL: xxx; FAX: xxx; E-mail: xxx
|
Citation of the
Service:
(limited to one line of text)
|
Example-1 Contributions as the Secretary of Technical
Committee on xxx
Example-2 Contributions as a reviewer of xxx Transactions
Example-3 Contributions in planning the xxx Conference
|
| Reasons for the
recommendation: |
Reasons for the
recommendation(Specific contributing
activities deserving appreciation) shall be stated.
Inclusion of a quantitative description is desirable.
The number of words shall not exceed 100. |
| Example-1 |
Over the two years of the term as the Secretary
of the Technical Committee on xxx, the candidate has
planned and operated xxx Technical Committee meetings
and xxx workshops as well as the General Conferences
of the IEICE, Society Conferences, etc., thus making
a tremendous contribution to the activities and development
of the Technical Committee. |
| Example-2 |
Over the period of six years as a reviewer of the
xxx Transactions, the candidate has contributed to
the editing of the Transactions. An evidence of his
remarkable contribution is that he reviewed 12 papers
over the past year. |
| Example-3 |
The candidate led the planning of xxx in the xxx
Conference, which contributed to increasing the number
of participants and augmenting the quality of the conference,
thus leading to the conferencefs success. |
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