International Collaboration
About the Workshop
The Advancing Information and Telecommunication: Bridging Theory and Application workshop is a strategic collaborative initiative between IEICE TC on IT (Japan), IES–PENS, and BRIN (Indonesia). Hosted in Yogyakarta, Indonesia, this event brings together researchers, engineers, and practitioners to strengthen the connection between theoretical innovation and real-world technological solutions in information and telecommunication systems.
The workshop highlights cross-disciplinary topics such as signal processing, networking architectures, IoT and AI-driven systems, 5G/6G communication, and resilient digital infrastructures. Through technical presentations, invited talks, and interactive sessions, participants will explore how fundamental theories can lead to impactful implementations across industries and research communities.
Student participation is strongly encouraged as part of our commitment to cultivating the next generation of innovators. Students are invited to present their research, share prototypes, and engage in feedback sessions designed to promote international mentorship and collaboration between Japan and Indonesia.
Join us in Yogyakarta to bridge theory and application—where ideas evolve into innovation, and future researchers find their voice.
Event Details & Venue
Workshop Begins In
Date
August 1–3, 2026
Three-day intensive workshop
Location
Yogyakarta, Indonesia
Sahid Raya Yogyakarta Hotel & Convention Yogyakarta
Format
Hybrid Event
Onsite & virtual access
Registration
Coming Soon
Details to be announced
📍 Sahid Raya Yogyakarta Hotel & Convention Yogyakarta
Jl. Magelang No.Km 6, Yogyakarta, Indonesia
Open in Google MapsDiscover Yogyakarta
Experience the cultural heart of Java, where ancient heritage meets modern hospitality. Yogyakarta offers unforgettable experiences for international visitors.
Borobudur Temple
UNESCO World Heritage Site - The world's largest Buddhist temple
Prambanan Temple
Magnificent 9th-century Hindu temple complex
Tugu Jogja
Vibrant cultural hub with traditional batik workshops and local street food vendors
Kraton Palace
The Sultan's palace - Heart of Javanese culture
Traditional Cuisine
Savor authentic Gudeg and Javanese delicacies
Travel Tips for International Visitors
Currency
Indonesian Rupiah (IDR). ATMs widely available. Credit cards accepted at hotels and restaurants.
Language
Bahasa Indonesia and Javanese. English spoken in tourist areas and hotels. Translation apps recommended.
Transportation
Airport 30min from city. Use Grab/Gojek apps for taxis. Rent motorbikes or use local transport (becak).
Important Dates
IEICE TC on IT Track
| Milestone | Date |
|---|---|
| Abstract Submission Deadline | 15 May 2026 |
| Acceptance Notification | Within 10 days of submission |
| Camera-ready Submission | 9 July 2026 |
| Registration Deadline | TBA |
| Workshop Dates | August 1–3, 2026 |
IES Track
| Milestone | Date |
|---|---|
| Paper Submission Deadline | April 5, 2026 May 4, 2026 |
| Notification of Paper Acceptance | May 18, 2026 |
| Early Bird Registration | May 27, 2026 |
| Registration Deadline | July 15, 2026 |
| Camera-ready Submission | July 18, 2026 |
| Main Conference | August 1–3, 2026 |
Two Tracks: Which One Is Right for You?
This workshop offers two distinct publication tracks. Understanding the differences will help you choose the best option for your research goals.
| Aspect | IEICE Workshop Track | IES Track |
|---|---|---|
| Submission Method |
Two-Step: 1) Google Form (Abstract) 1) IEICE Portal 2) IEICE Portal (Manuscript) |
Single-Step: EDAS (Full Paper) |
| Review Process | Quick screening (10 days) | Double-blind peer review |
| Abstract Deadline | May 15, 2026 | - |
| Paper Deadline | July 9, 2026 | April 5, 2026 |
| Registration Fee | 3,300 JPY (~$20 USD) |
$150–$350 USD (Varies by category, see IES website) |
| Publication Type | IEICE Technical Report (Non Scopus) | IEEE Xplore (Scopus) |
| Topic Focus | IT, Telecommunications, Signal Processing, Networking | Power Systems, Robotics, IoT, AI, Biomedical, Telecommunications & more (View all tracks) |
| Payment Timing | During manuscript submission (IEICE Portal) | After acceptance (Separate step) |
IEICE Workshop Track
Advantages
- ✓ Lower barrier to entry: Submit abstract first, write full paper only if accepted
- ✓ Fast feedback: Know if your topic fits within 10 days
- ✓ Later deadline: More time to prepare full manuscript
- ✓ Affordable: Low registration fee (3,300 JPY)
- ✓ International visibility: IEICE collaboration with Japan
- ✓ Ideal for work-in-progress: Present early-stage research
Remarks
- ✗ Two-step submission: Must complete BOTH Abstract AND Paper submission
- ✗ Less rigorous review: No formal peer review process
- ✗ Technical Report format: Not as prestigious as IEEE proceedings
- ✗ Narrow scope: Must fit IT/telecommunications topics
- ✗ Separate payment portal: Payment handled in IEICE system
IES Track
Advantages
- ✓ Higher prestige: IEEE-standard proceedings with formal peer review
- ✓ Simpler process: Submission via familiar EDAS platform
- ✓ Rigorous feedback: Constructive reviewer comments improve your work
- ✓ Broader topics: Welcome all electronics and engineering fields
- ✓ Better for CVs: IEEE-compatible publication carries more weight
- ✓ Clear workflow: Established EDAS system, no dual submission
Remarks
- ✗ Earlier deadline: Full paper due April 5
- ✗ Higher risk: Write full paper before knowing if it will be accepted
- ✗ More competitive: Rigorous review may lead to rejection
- ✗ Higher cost: Registration fees $150-$350 USD
- ✗ Slower feedback: Review process takes longer than 10 days
Manuscript Submission Guidelines
IEICE TC on IT Track
Abstract → Quick Review → Full Manuscript
Phase A: Submit Abstract
Submit your abstract (max 250 words, text only) via the IEICE Portal below. Include title, authors, affiliation, email, and indicate if you'll participate offline.
Phase B: Review & Notification
Your abstract undergoes quick review by the technical committee. You'll receive acceptance notification within 10 days of submission.
Phase C: Full Manuscript (IEICE System)
After acceptance, submit your full manuscript through the official IEICE submission portal (ordinary submission only).
After the quick review, you will receive an acceptance notification together with a manuscript submission request by email.
Full manuscript submission available after abstract acceptance
🍽️ Optional Meal Package (IEICE Participants)
Lunch and coffee breaks during the workshop are available as an optional add-on. Participants who wish to join meals may purchase a meal package separately.
Estimated cost: ¥10,000–¥20,000 for the full workshop period (details currently being finalized).
Payment will be available on-site by cash or card.
IES Track
"Cyber-Physical Systems and Society"
Prepare Full Paper
Write your complete manuscript following IEEE or IES formatting guidelines. Include abstract, introduction, methodology, results, and references.
Submit via EDAS
Register an account on EDAS (if you don't have one) and submit your full paper through the IES submission portal.
Peer Review
Your paper will undergo double-blind peer review. Reviewers will evaluate technical quality, originality, and clarity.
Camera-ready & Registration
After acceptance, revise your paper according to reviewer feedback and submit the final camera-ready version. Complete registration and payment.
For complete information on tracks, registration fees, and payment details, visit the official IES 2026 website
Formatting Requirements
IEICE Track
- Abstract: 200-300 words
- Full manuscript: Follow IEICE template
- Language: English encouraged; Japanese submissions also accepted. (The presentation will be conducted in English.)
- File format: PDF for review, LaTeX/Word source for final
IES Track
- Full paper: 4-6 pages (IEEE format recommended)
- Language: English
- File format: PDF for submission
- Blind review: Remove author names/affiliations from submitted PDF
IEICE Student Membership Benefits
Students are encouraged to register as IEICE student members to enjoy special benefits, including discounted registration fees, access to exclusive resources, and networking opportunities with leading researchers in information and communication engineering.
Workshop Speakers
Prof. Jun Muramatsu
Waseda University, Japan, IEICE TC on IT
Presentation Topic: TBA
Dr. Jun Muramatsu received his B.S., M.S., and Ph.D. degrees in Mathematics from Nagoya University, Japan, in 1990, 1992, and 1998, respectively. From 1992 to 2025, he was with the Nippon Telegraph and Telephone Corporation (NTT), where he served as a Research Scientist at NTT Communication Science Laboratories. He also held an international research appointment as a visiting researcher at ETH Zürich, Switzerland (2007–2008). In 2025, he joined the Faculty of Science and Engineering at Waseda University, Japan, as a Professor. His research interests span the foundations of information theory, Shannon theory, source and channel coding, random number generation, and information-theoretic security.
Prof. I Gede Puja Astawa
Politeknik Elektronika Negeri Surabaya (PENS), Indonesia
Presentation Topic: TBA
Prof. I Gede Puja Astawa received his B.S. and M.S. degrees from Institut Teknologi Sepuluh Nopember Surabaya (ITS), Indonesia in 1993 and 2006,respectively. He received his Ph.D. degree from the Nara Institute of Science and Technology (NAIST), Japan, in 2012. He is currently with the Politeknik Elektronika Negeri Surabaya (PENS), where he serves as a Professor in the Department of Electrical Engineering. His research interests in wireless communications, signal processing include OFDM and MIMO systems, physical-layer security, peak-to-average power ratio (PAPR) reduction techniques, and real-time experimental validation using SDR platforms.
Dr. Budiman Putra Asmaur Rohman
Badan Riset dan Inovasi Nasional (BRIN), Indonesia
Presentation Topic: TBA
Dr. Budiman Putra Asmaur Rohman received his B.Eng. degree in Engineering Physics from Institut Teknologi Sepuluh Nopember, Indonesia, in 2009. He earned his M.Eng. in Computer Science and Electrical Engineering and his Ph.D. in Human and Environmental Informatics from Kumamoto University, Japan, in 2018 and 2021, respectively. Since 2015, Dr. Rohman has been with the National Research and Innovation Agency (BRIN), Indonesia. He has also held international research appointments, including as a visiting researcher at Fraunhofer FHR, Germany (2020), and as a researcher at Kumamoto University, Japan (2021–2022). In 2022, he joined the School of Electrical Engineering at Telkom University, Indonesia. His research interests span signal processing, machine learning, radar systems, and embedded systems.
Organizing Committee
Advisory Board
Dr. Muhammad Hamka Ibrahim
Head of IEICE Indonesia Section
General Chairs
Prof. Yasuyuki Nogami
Okayama University, IEICE TC on IT, Japan
Prof. Amang Sudarsono
Politeknik Elektronika Negeri Surabaya, Indonesia
Prof. Nasrullah Armi
Badan Riset dan Inovasi Nasional, Indonesia
Technical Program Chairs
Prof. Agus Subekti
Badan Riset dan Inovasi Nasional, Indonesia
Organizing Committee
Dr. Maya Rahayu
Politeknik Negeri Bandung, Indonesia
Safira Adine Kinari
Okayama University, IEICE TC on IT, Japan
Galih Nugraha Nurkahfi
Badan Riset dan Inovasi Nasional, Indonesia
Publication Chairs
Amma Liesvarastranta Haz
Politeknik Elektronika Negeri Surabaya, Indonesia
Naufal Adi Satrio
Politeknik Elektronika Negeri Surabaya, Indonesia
Technical Program Committee
Kazushi Mimura
Hiroshima City University, Japan
Masanari Yasuda
Hiroshima City University, Japan
Shamim Sardar
3rd Year, Lab Info Security
Okayama University, Japan
Network Security, ML, LLM
Yuto Sakurai
Hiroshima City University, Japan
Visa Information for Indonesia
Essential visa information for international participants attending the workshop in Yogyakarta, Indonesia.
Visa-Free Entry
Citizens of 17 countries/regions can enter Indonesia visa-free for up to 30 days (non-extendable).
Eligible countries/regions:
ASEAN: Brunei, Cambodia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand, Vietnam, Timor Leste
Americas: Brazil, Colombia, Peru, Suriname
Asia: Hong Kong (SAR)
Middle East: Türkiye
+ Singapore Permanent Residents via specific checkpoints
Visa on Arrival
Available for 97 countries at major Indonesian airports including Yogyakarta.
Fee: IDR 500,000 (~USD 35)
Valid for 30 days, extendable once for another 30 days
Major eligible countries:
USA, UK, Japan, South Korea, China, Australia, Canada, Germany, France, Italy, Spain, India, Russia, UAE, and many more.
E-Visa
Apply online before travel through Indonesia's official e-Visa system.
Processing: 3-5 business days
Recommended for longer stays or business purposes
General Requirements
All Visitors Must Have:
- • Passport valid for at least 6 months from entry date
- • Return or onward flight ticket
- • Proof of accommodation (hotel booking)
- • Sufficient funds for duration of stay
Important Notes:
- • Visa-free entry is NOT extendable
- • Check latest requirements before travel
- • Health insurance recommended
- • Check Indonesia's customs regulations
Need Visa Assistance?
Our organizing committee can provide invitation letters for visa applications if required.
Contact Us
IEICE TC on IT Contact
IES Contact
General Inquiries
For questions about paper submissions, registration, or general workshop information, please contact the organizing committee at: it-sec@mail.ieice.org