Management Regulations of the Electronics Society

Enacted, January 23, 1995
Partially revised, April 24, 2000
Partially revised, April 16, 2001
Partially revised, September 16, 2003
Partially revised, April 17, 2006
Partially revised, April 13, 2009
Partially revised, July 20, 2010
Partially revised, February 20, 2012
Partially revised, July 23, 2012
Partially revised, February 16, 2016
Partially revised, July 18, 2017
Partially revised, September 6, 2022

Section 1 General Provisions

Article 1

The composition and operation of the Electronics Society (hereinafter referred to as the “Society”) shall be subject to the Management Regulations and the Articles of Association of the Institute of Electronics, Information, and Communication Engineers (hereinafter referred to as the “Articles of Association”), other rules, and Society Regulations.
The Internal Regulations for the Resolution Process of the General Assembly and the Board of Directors shall apply mutatis mutandis to the resolution process of the Society.

Section 2 Areas of Research Activities and Activities

Article 2

Area of Study
The Area of Study of the Society shall be from the basic to the applied areas with regard to the materials, components, devices, and subsystems of the electronics, information, and communication systems.

Article 3

Activities
The Society shall, in order to achieve the purpose of Article 2 of the Society Regulations, conduct the following activities, in addition to the activities prescribed in Article 3 of the Society Regulations:

Issue the Society Newsletter;
Sponsor lectures, debates, workshops, and tours;
Host international conferences; and
Sponsor other activities as necessary to achieve the purpose.

Section 3 Society Committee Members

Article 4

Title and Number
The Society shall appoint the following Committee Members of the Society:

One President of the Society;
One President-elect of the Society;
Three Vice Presidents of the Society as persons responsible for planning, membership, and finance, publication activities, and technology;
One each of senior and successor Directors of Finance as the person responsible for finances of the Society;
One each of senior and successor Directors of Finance and General Affairs responsible for publications and technology, respectively;
One each of senior and successor Directors, Publications, Planning and Membership, and Technical Liaison;
One each of senior and successor Directors, General Affairs;
One each of chair of technologies committee groups and one each of senior and successor Directors. Some vice chairs may be appointed if necessary.
One each of the Chair and Secretary of General and Society Conferences;
One each of Editor-in-Chief and Editor, Transactions on Electronics (JP);
One each of Editor-in-Chief and Editor, Transactions on Electronics (E);
One each of Editor-in-Chief and Editor, IEICE Electronics Express (hereinafter “ELEX”);
Liaison, Journal of the IEICE;
Chairs of the Technical Committee (including Ad hoc ones)
Chairs of the International Conference Domestic Committees established by the Society; and
A few specific committee members and the directors of the Ad-hoc Committee deemed necessary by the President of the Society.

Article 5

Method of Election

The President-elect of the Society shall be elected pursuant to Article 5 of the Society Regulations.
The President-elect of the Society shall assume the office of the President of the Society after a one-year term of office as the President-elect of the Society.
The President of the Institute shall appoint the President of the Society and the President-elect of the Society.
The President of the Society shall select Items (c) through (g) and Items (i) through (m) (g) of the preceding article and elect them through a resolution adopted by the Executive Committee.
The chair, vice chair, and director of each technologies committee group shall be selected at a technologies committee group meeting and approved by the Executive Committee.
The Chair of each Technical Committee shall be elected by each committee, which shall be approved by the Executive Committee.
The Chair of the International Conference Domestic Committee shall be selected by each Domestic Committee, which shall be approved by the Executive Committee.
The President of the Society shall report the results of the election of paragraph 4 through paragraph 7 to the President of the Institute by the end of March each year.

Article 6

Term of Office

The term of office of the President of the Society and the President-elect of the Society shall be one year. Neither shall be re-elected.
The President-elect of the Society shall assist the President of the Society, and in the absence or disability of the President of the Society, shall act on his/her behalf.
In the absence or disability of the President-elect of the Society, the person shall be replaced by the runner-up, or in the absence of a runner-up, a by-election shall be held.
The term of office of the Vice President of the Society shall be one year, and he/she may be re-elected for up to two terms.
The term of office of the Editor-in-Chief and the Editor, Transactions on Electronics (JP), the Editor-in-Chief and the Editor, Transactions on Electronics (E), and the Editor-in-Chief and the Editor of ELEX shall be subject to the Publication Regulations as separately provided.
The term of office of the chair and the secretary, General and Society Conferences shall be one year. Neither shall be re-elected.
The term of office of the chair, the vice chair and the secretary of a technologies committee group shall be one year and must not exceed two terms. They shall not be re-elected.
The term of office of the directors elected pursuant to Article 4, Item (d) through Item (g) shall be two years, and half the number thereof shall be replaced each year. None shall be re-elected.
The term of office of the Committee Members in charge of the Society elected pursuant to Article 4, Item (m) and Item (p) shall be the term designated by the President of the Society within the range of no longer than two years.
The term of office of the directors of the Ad-hoc Committee elected pursuant to Article 4, Item (p) shall be two years, and the directors of the Ad-hoc Committee may be re-elected.
The term of office of the chairs of the Technical Committees shall be one year and shall not exceed two terms. The chairs of the Technical Committees shall not be re-elected.
The term of office of the chairs of Ad hoc Technical Committees shall be one year and shall not exceed two terms.
The term of office of the chair of the international conference domestic committee shall be decided at each international conference domestic committee meeting.
The term of office of the successor associated with the retirement in the middle of the term of office under paragraph 4 and paragraph 6 through paragraph 12 shall be the remaining period of that of the predecessor.

Section 4 Meetings

Article 7

Organization
In order to ensure the smooth operation of the activities of the Society, the Society Steering Committee and the Society Executive Committee shall be established in the Society. In the Society Executive Committee, the Planning, Membership, and Finance Council, the Publication Activities Council, and the Technical Council shall be established. In the Publication Activities Council, the editorial committee of Transactions on Electronics (JP), the editorial committee of Transactions on Electronics (E), and the editorial committee of ELEX shall be established. In the Technical Council, technologies committee group coordination conference, technology committee group committee, and Technical Committees (Including Ad hoc ones), the International Conference Domestic Committees and the Society Conference Committees shall be established. In addition, the President of the Society may, by a decision adopted by the Society Executive Committee, establish necessary committees, such as the Award Committee and task forces.

Article 8

Society Steering Committee

As the highest decision-making organization of the Society, the Steering Committee shall be established.
The Society Steering Committee shall be composed of the Society Committee Members as prescribed in Article 4. The Society Steering Committee may seek the Past-President of the Society to attend its meeting as an observer.
The President of the Society shall represent and control the Society Steering Committee.
The President of the Society shall propose or report the result of the Society Steering Committee to the Board of Directors.

Article 9

Responsibility of the Society Steering Committee
The Society Steering Committee shall assume the following responsibilities;

To approve the operating policies and annual plans of the Society;
Formulate the budget and to approve the settlement of the Society;
Deliberate important matters deemed necessary by the President of the Society; and
Amend and abolish these Regulations.
Paragraph (a) through paragraph (c) of the preceding paragraph may be delegated to the Society Executive Committee.

Article 10

Method of Resolution of the Society Steering Committee

The President of the Society shall serve as the chairperson of the Society Steering Committee, and the Director, General Affairs, shall assist the president.
The Society Steering Committee shall, as a general rule, be held once a year, and extraordinary committee meetings may be held at the discretion of the chairperson.
The quorum of the Society Steering Committee shall be one-half of the total number of Committee Members. Members may attend by proxy, and the number of such proxies shall be included in the calculation of the quorum.
The method of resolution of the Society Steering Committee may be selected at the discretion of the chairperson based on deliberations among the means, such as a signed ballot, secret ballot, show of hands, and oral verification. All Committee Members have one ballot each, and the resolution shall be adopted by the majority, and in the case of a tied ballot, the decision shall be made by the chairperson.

Article 11

Society Executive Committee

In order to ensure the smooth operation of the activities of the Society, the Society Executive Committee shall be established as the activity control organization.
The Society Executive Committee shall be composed of the following members listed in Article 4: Items (a) through (c) and the senior directors of Items (d) through (f), Item (g), each chair of each committee of Items (h) through (l), and Item (m). The Committee may request that the past-president attend its meeting as an observer.
The President of the Society shall represent and control the Society Executive Committee.
The President of the Society shall propose or report to the Board of Directors the results of deliberations of the Society Executive Committee.

Article 12

Responsibilities of the Society Executive Committee
The Society Executive Committee shall assume the following responsibilities:

Draw up the management policies and annual plans of the Society and obtain the approval of the Board of Directors;
Create the budgets and to settle the account of the Society and obtain the approval of the Board of Directors;
Control the activities of the Society and report to the Board of Directors;
Execute the budgets and to periodically review the settlement conditions of the Society and report to the Board of Directors;
Approve the activities of the Planning, Membership, and Finance Council;
Approve the activities of the Publication Activities Council;
Approve the activities of the Technical Council;
Deliberate matters entrusted by the Society Steering Committee;
Develop the border area by cooperation and exchanges with other societies;
Provided, however, that adjustments including the exchange of opinions and co-sponsoring with the Board of Directors, regional sections, and other societies may be made as necessary.

Article 13

Method of Resolution of the Society Executive Committee

The President of the Society shall serve as the chairperson of the Executive Committee, and the Director, General Affairs, shall assist the president.
The Executive Committee shall, as a general rule, be held five times a year, and extraordinary committee meetings may be held at the discretion of the chairperson.
The quorum of the Executive Committee shall be one-half of the total number of committee members set forth in Article 11, Paragraph 2. Members may attend by proxy, and the number of such proxies shall be included in the calculation of the quorum.
The method of resolution of the Executive Committee may be selected at the discretion of the chairperson based on deliberations among the means, such as signed ballot, secret ballot, show of hands, and oral verification. All Committee Members have one ballot each, and the resolution shall be adopted by the majority, and in the case of a tied ballot, the decision shall be made by the chairperson.

Article 14

Planning, Membership, and Finance Council

In order to ensure the smooth operation of the activities of the Society, the Planning, Membership, and Finance Council shall be established as the controlling organization of the activities concerning planning, publicity, and finance.
The Planning, Membership, and Finance Council shall be composed of the Vice President, Chair, Planning, Membership, and Finance Council; the senior and the successor of the Directors, Planning and Membership, the senior and the successor of the Directors, Finance, and the director of the Ad-hoc Committee.
The Vice President, Chair, Planning, Membership, and Finance Council shall represent and control the Planning, Membership, and Finance Council.
The Vice President, Chair, Planning, Membership, and Finance Council, shall propose or report to the Society Executive Committee the results of the Planning, Membership, and Finance Council.

Article 15

Responsibilities of the Planning, Membership, and Finance Council

The Planning, Membership, and Finance Council shall assume the following responsibilities:
Control the activities of the Society concerning planning, publicity, and finance and propose and report to the Society Executive Committee; and
Understand and manage the financial condition of the Society, create the financial statements and budget proposals, and submit them to the Society Executive Committee.

Article 16

Regulations of Planning, Membership, and Finance Council
Other matters concerning the Planning, Membership, and Finance Council are subject to the Regulations of the Planning, Membership, and Finance Council as separately provided.

Article 17

Publication Activities Council

In order to ensure the smooth operation of the activities of the Society, the Publication Activities Council shall be established as the controlling organization of the activities concerning editing and publications.
The Publication Activities Council shall be composed of the Vice President, Chair, Publication Activities Council; the Editor-in-Chief of Transactions on Electronics (JP); the Editor-in-Chief of Transactions on Electronics (E); the Editor-in-Chief and the Editor of ELEX; the senior and the successor of the Director, Finance and General Affairs; the senior and the successor of the Director, Publications; and the Liaison, Journal of the IEICE.
The Vice President, Chair, Publication Activities Council, shall represent and control the Publication Activities Council.
The Vice President, Chair, Publication Activities Council shall propose or report to the Society Executive Committee the results of the Publication Activities Council.

Article 18

Responsibilities of Publication Activities Council
The Publication Activities Council shall assume the following responsibilities:

Control the activities of the Society concerning editing and publications and propose and report to the Society Executive Committee;
Deliberate and approve the activity policies of the editorial committee of Transactions on Electronics (JP)
Deliberate and approve the activity policies of the editorial committee of Transactions on Electronics (E)
Deliberate and approve the activity policies of the editorial committee of ELEX;
Propose plans concerning the Journals of the IEICE; and
Plan and implement the unique policies on editing activities of the Society

Article 19

Regulations of Editorial Committee
Matters related to the editorial committee of Transactions on Electronics (JP), the editorial committee of Transactions on Electronics (E), and the editorial committee of ELEX shall be subject to the Editing Regulations as separately provided.

Article 20

Publication Activities Council Regulations
Other matters concerning the Publication Activities Council shall be subject to the Publication Activities Council Regulations as separately provided.

Article 21

Technical Council

In order to ensure the smooth operation of the activities of the Society, the Society Technical Council shall be established as the controlling organization of the activities concerning research and technologies.
The Technical Council shall be composed of the Vice President, Chair, Technical Council; the senior and the successor of the Directors, Finance and General Affairs; the senior and the successor of the Directors, Technical Liaison; the chair and the director of the Society Conference; the chairs, vice chairs, and directors of technologies committee groups; the chairs of the Technical Committees (including Ad hoc ones); and the chair of the International Conference Domestic Committees.
The Vice President, Chair, Technical Council, shall represent and control the Technical Council and technologies committee group coordination conference.
The Vice President, Chair, Technical Council, shall propose or report to the Society Executive Committee the results of the Technical Council and technologies committee group coordination conference.

Article 22

Responsibilities of the Technical Council
The Technical Council shall assume the following responsibilities:

Control the activities of the Society concerning research and propose and report to the Society Executive Committee;
Propose and implement the activity policies of technologies committee group coordination conference
Propose and implement new establishment and consolidation of technologies committee group committee and adjustments of names and technological fields
Propose and implement new establishment and consolidation of the Technical Committee in the Society;
Deliberate and approve the activity policies of the Technical Committee in the Society;
Create and implement budgets concerning the operation of symposiums (including technology research report);
Publicly seek and supervise the Technical Committees (including Ad hoc ones);
Explore, by a third kind symposium, its field or new fields close thereto and to investigate future research themes;
Activate the Society’s activities by planning and implementing (international) academic research meetings, international conferences, seminars, and lectures.
Plan and execute the Society Conferences; and
Activate the Society’s activities by planning and implementing the Society digitized publicity activities. Provided, however, that, with respect to Item (j) and Item (k), adjustments including the exchange of opinions and co-sponsoring with the Board of Directors, regional sections, and other societies shall be made as necessary.

Article 23

Establishment of Technical Council Regulations
Other matters concerning the Technical Council shall be subject to the Technical Council Regulations as separately provided.

Article 24

Operation of Meetings of the Society Steering Committee and the Executive Committee, Accounting and Modification of Regulations
Section 6, Section 7, and Section 8 of the Articles of Association shall apply mutatis mutandis to the operation of meetings of the Society Steering Committee and the Society Executive Committee, accounting, and modification of these Regulations.

Section 5 Auxiliary Provisions

Article 25

Matters regarding addition, supplement, and amendment of these Regulations shall be approved by the Board of Directors by obtaining a resolution adopted by the Society Steering Committee.

Article 26

These Regulations were established on January 23, 1995, and come into effect on April 1, 1995.

Supplemental Provisions

(Method of recommending candidates for President of the Society) In electing the President-elect of the Society, two candidates shall be presented to the Headquarters. The President of the Society shall, with the approval of the Society Executive Committee, nominate the recommended candidate.
(Method of deliberation in the Society Executive Committee and each Council) The deliberation and approval may be conducted, as well as by meeting, by facsimile and electronic means, such as e-mails, pursuant to the procedures as separately provided.
The amended Regulations shall apply from April 1, 2016.
The amended Regulations shall apply from July 18, 2017.

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