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Candidates for the Achievement Award, provided for in Article 32 of the commendation
regulations, shall be selected as described below.
1. The Achievement Award Committee chair ("the
Chair") shall have the Achievement Award Committee members (all members including
the chair hereafter referred to as "members") and separately stipulated
recommending organization select up to three (3) individuals for nomination with
the member name under Article 9 a) of the regulations and up to three (3) under
9b) every November, using the standard form (stipulated elsewhere.)
2. The chair shall convene the committee
and, after recommended candidates have been debated, decide upon preliminary candidates,
and draw up a list of preliminary candidates, listing names in the order they
were received, using the standard format.
Those who are nominated in the year in question, and end up runner up or second
runner up as per Item 4, shall be added to the list of nominee candidates in the
following year, whether they are nominated or not.
3. The committee chair shall call a vote,
with each voter ranking up to three (3) candidates by secret ballot from the preliminary
candidates as per 9a), and up to three (3) as per 9b) (1st: three (3) points,
2nd: two (2) points, 3rd: one (1) point Where there are two or fewer candidates
to be voted for, however, three (3) and two (2) points shall be awarded respectively)
and find the total score for each candidate.
4. Based on the results described in 3.,
the chair shall convene the committee and, after deliberation, decide on candidates
for 9a) and 9b) selected through the following process.
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a)
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When there are candidates whose scores are 1.5 times the total
number of committee members (hereafter referred to as the "threshold")
or more, the top-scoring three (3) (approximate) shall be forwarded as preliminary
candidates. |
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b)
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In the case that two (2) candidates reach the threshold, a list
of second-round preliminary candidates shall be drawn up, listing the two (2)
highest-scoring of the remaining candidates (including all those who tied in the
case of a tie) in the order of the Japanese syllabary, or four (4) in the event
of one (1) reaching the threshold; a second vote is called for whereby candidates
are ranked in order of scores allocated by secret ballot, with the highest scoring
one (1) (approximate) and two (2) (approximate) candidates being forwarded as
preliminary candidates, respectively. |
| c) |
In the case that no candidate reaches the threshold, the highest-scoring
five (5) candidates shall be selected (including all those who tied in the case
of a tie), and a second round of voting shall be conducted in which voters rank
up to three (3) candidates, with the highest-scoring three (3) or so candidates
forwarded as preliminary candidates.
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| d) |
If the voting described in a), b) and c) results in a tie, the
committee shall make a decision on how to proceed. |
5. The chair shall forward a record of
the successful candidates and their achievements overview and report to the President
by the last third of March.
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